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Production Partnerships Coordinator

2 months ago

London, Greater London, United Kingdom Endeavor Full time
Job Description

Job Title: Production Partnerships Coordinator

Company: Endeavor

Location: London

Job Type: Full-time

About Us:

Endeavor is a global leader in sports, fashion, events, and media. We are a subsidiary of Endeavor Group Holdings, a global entertainment, sports, and content company.

Job Summary:

We are seeking a highly organized and detail-oriented Production Partnerships Coordinator to join our team. The successful candidate will be responsible for coordinating and administering production-related elements of partner activations at all five Frieze fairs.

Key Responsibilities:

  • Coordinate and attend meetings to take minutes and follow-up actions with other team members and/or wider Production team
  • Prepare and manage Partnerships Production timelines
  • Maintain, update, and reissue online Sponsor Production Manual across all Fairs to partners
  • Liaise with Partnerships team for necessary information
  • Support Partnerships Production Manager with managing deadlines, collating, and tracking submissions (plans, permits, insurance, RAMS, etc.)
  • Support Partnerships Production Manager with coordination and scheduling (production, vehicle, staffing, etc.)
  • Maintain Sponsor Production files with methodical record keeping pre- and post-Fairs
  • Additional administrative support to Partnerships Production Manager and Head of Fair Production in all sponsor production-related activities on the Fairs, as required
  • Work alongside Partnerships Production Manager to create, maintain, and adapt best practices for project tracking and implementation

Requirements:

  • Experience working in a fast-paced, high-pressure environment, ideally in events or the arts
  • Experience in providing excellent client service and maintaining strong relationships with external parties
  • Prior experience in working in an administrative or coordination role
  • Experience working with stakeholders
  • Competent in the use of Microsoft Office, in particular Excel

Desirable:

  • Health & Safety qualification and/or experience
  • Experience in working on art fairs and/or large-scale public events
  • Health & Safety experience in countries other than the UK
  • Clean Driving License
  • Experience working with multiple contractors

Skills & Abilities:

  • Strong communication skills
  • Highly organized
  • Adaptable with excellent attention to detail
  • Self-motivated and able to take responsibility
  • Strong interpersonal and customer service skills
  • Ability to work both independently and as part of a team
  • Excellent attention to detail with a logical approach
  • Ability to calmly and effectively prioritize and execute tasks in a high-pressure environment
  • Excellent proven ability to problem-solve