Production Partnerships Coordinator

3 weeks ago

London, Greater London, United Kingdom Endeavor Full time

About the Role

The Production Partnerships Assistant will play a crucial role in the successful delivery of partner activations at all five Frieze fairs. This role will support the Partnerships Production Manager in coordinating and administering production-related elements of partner activations.

Key Responsibilities

  • Coordinate and attend meetings to take minutes and follow-up actions with other team members and/or wider Production team
  • Prepare and manage Partnerships Production timelines
  • Maintain, update, and reissue online Sponsor Production Manual across all Fairs to partners
  • Liaise with Partnerships team for necessary information
  • Support Partnerships Production Manager with managing deadlines, collating, and tracking submissions
  • Support Partnerships Production Manager with coordination and scheduling
  • Maintain Sponsor Production files with methodical record keeping pre and post Fairs
  • Additional administrative support to Partnerships Production Manager and Head of Fair Production in all sponsor production-related activities on the Fairs, as required
  • Work alongside Partnerships Production Manager to create, maintain, and adapt best practices for project tracking and implementation

Requirements

  • Experience working in a fast-paced, high-pressure environment, ideally in events or the arts
  • Experience in providing excellent client service and maintaining strong relationships with external parties
  • Prior experience in working in an administrative or coordination role
  • Experience working with stakeholders
  • Competent in the use of Microsoft Office, in particular Excel

Desirable

  • Health & Safety qualification and/or experience
  • Experience in working on art fairs and/or large-scale public events
  • Clean Driving License
  • Experience working with multiple contractors

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