Project Coordinator

1 week ago

Wallasey, Wirral, United Kingdom TÜV SÜD Full time

Job Summary:

The Project Coordinator position at TüV Süd is responsible for providing administrative support to regional service line operations. This role assists in creating and monitoring reports, setting up and closing projects, and coordinating with B&R and Account Executives to ensure timely project openings.

Key Responsibilities:

  • Creating and monitoring reports from Business Warehouse/SAP systems
  • Setting up projects in PSE and closing them out
  • Coordinating with B&R and Account Executives for project openings
  • Communicating delivery dates to customers
  • Assigning projects to project handlers based on availability
  • Ensuring engineering hours are entered and adequate information is provided for project closure
  • Timely project invoicing and ensuring invoicing is completed by project end
  • Assisting with B&R for collections as needed
  • Reviewing engineer test deliverable packages prior to client submission
  • Coordinating with TüV global offices for certificate issuance
  • Test Report/Certification Management
  • Emailing and mailing reports/certificates to clients
  • Procurement Activities
  • Entering purchase requisitions in the TüV Süd system
  • Working with local vendors on operational needs
  • Document control/E-File maintenance
  • Managing and maintaining locally developed documents
  • Maintaining server client folders
  • Assisting engineers with DIGIDOCS entry as needed
  • Sample Handling and Disposal
  • Managing the sample handling process using Storix program software
  • Shipping items to job sites prior to engineer arrival
  • Shipping items to job sites/engineers as needed
  • Assisting with planning for training or meetings

Competencies:

  • Communication: Listening to others, sending clear messages, and exchanging ideas effectively
  • Collaboration: Working as a team, considering diversity in views and experiences
  • Customer Orientation: Assessing and understanding customer needs, acting with integrity, and establishing trusting relationships
  • Self-Management: Managing time, energy, and workload effectively

Qualifications:

  • High School diploma or equivalent
  • Minimum 3 years' experience in customer service and/or project management
  • Previous experience working with consumer product safety standards
  • Excellent oral and written communication skills
  • Fluent in MS Office applications
  • Team player, self-motivated, and quick learner

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