Project Coordinator

4 weeks ago


Wallasey, Wirral, United Kingdom TÜV SÜD Full time

Job Summary:

The Project Coordinator position at TÜV SÜD is responsible for providing administrative support to regional service line operations. This role assists in providing front-end and back-end project efficiencies, relieving technical, billable staff of non-billable tasks.

Key Responsibilities:

  • Creating and monitoring reports from Business Warehouse/SAP systems
  • Setting up and closing out projects in PSE
  • Coordinating with B&R and Account Executives to ensure timely project openings
  • Communicating delivery dates to customers
  • Assigning projects to project handlers based on availability
  • Ensuring engineering hours are entered and adequate information is provided for project closure
  • Timely project invoicing and ensuring invoicing is completed by project end
  • Assisting with B&R for collections where necessary
  • Reviewing engineer test deliverable packages prior to client distribution
  • Coordinating with TUV global offices for certificate issuance
  • Test Report/Certification Management and emailing/mailing reports/certificates to clients
  • Procurement Activities, including entering purchase requisitions and working with local vendors
  • Managing and maintaining locally developed documents and server client folders
  • Assisting engineers with DIGIDOCS entry
  • Sample Handling and Disposal, using the Storix program software
  • Shipping items to job sites and assisting with training/meeting planning

Competencies:

  • Communication: listening, clear messaging, and exchanging ideas with stakeholders
  • Collaboration: working as a team, considering diversity in views and experiences
  • Customer Orientation: assessing customer needs, creating value, and establishing relationships
  • Self-Management: effective time management, maintaining a professional image, and ensuring personal life does not impact work productivity

Qualifications:

  • High School diploma or equivalent
  • Minimum three years' experience in customer service and/or project management
  • Previous experience working with consumer product safety standards
  • Excellent communication skills, fluency in MS Office applications, and team player skills

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