Project Support Officer

4 months ago

Wallasey, United Kingdom Quest24 Recruitment Ltd Full time

**Wirral Council: Job Role Descriptor**

**Job Role: Project Support Officer**

**Service: Champs Public Health Collaborative - Public Health**

**Reports to: Programme Manager**

**No. of 0**
**Subordinates**:
**HR USE ONLY**

**Job Role Ref: CSUP0037G**

**Job Family: Corporate Support**

**Proposed Grade: Band F**

**JOB ROLE PURPOSE**

The Champs Public Health Collaborative service aims to improve and protect the health of the 2.5 million people of Cheshire & Merseyside and tackle long standing health inequalities through collaborative strategic public health programmes with partner agencies across the public, voluntary and private sectors, overseen by the nine

Directors of Public Health as an Executive Board. This post is part of the Champs support team, hosted by Wirral Council and provides leadership and facilitation for the

Public Health Collaborative.

The purpose of this post is to provide high quality professional project, financial and administrative support for multiple programmes within the Public Health Collaborative.

This involves working with a wide range of stakeholders across Cheshire and

Merseyside and includes the nine Directors of Public Health, their Local Authority Public

Health teams, NHS England, Public Health England, Strategic Clinical Network, Clinical

Commissioning Groups, and other stakeholders.

**KEY TASKS**

1. Provide comprehensive support to a range of programmes. Typing, word processing, drafting responses as required, reports and presentation material, working to tight deadlines and ensuring all reports are presented to a high standard.

2. Arrange/coordinate meetings, ensuring agendas and papers are provided on time, minutes/notes are taken, and follow-up actions are progressed, venues and catering arrangements booked.

3. Responsible for incoming/outgoing mail, redirecting as appropriate.

4. Answering telephone calls and dealing with initial enquiries from members of the public, Senior Managers, Members etc.

5. Develop and maintain appropriate electronic and paper-based filing systems.

Page **1* of **6*

6. Maintain effective diary management including arrangements for meetings, conferences, course attendance and travel arrangements.

7. Maintain effective working relationships with key stakeholders across all levels such as secretaries, senior managers and colleagues in other departments/agencies.

8. Undertake the role of requisitioner using the 1Business procurement process.

9. Input and maintain accurate records using a variety of Microsoft packages, e.g.

Excel, Word, PowerPoint, Access.

10. Respond to internal and external agencies and members of the public requesting information.

11. Support programme leads to ensure programmes are delivered within agreed financial and resource constraints.

**KEY RESPONSIBILITIES**

**People**
- Assist programme leads in the development, preparation and monitoring of the overall project plans and the implementation and delivery of projects
- Build and develop partnerships and relationships with key colleagues and business partners to help support the delivery of projects in line with local and national priorities under the direction of programme leads
- Work collaboratively with other members of the Public Health system to deliver a seamless service and also to provide reciprocal cover for other administrative support functions as required.
- Work collaboratively with internal and external partners across Cheshire and

Merseyside.
- Responsible for dealing with complex and sensitive issues from external customers.

**Financial**
- Provide assistance and support to the department to deliver best value and create efficiencies.
- Comply with resource reporting requirements and support distribution of information.

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- Support internal audit reviews as directed and required.

**Strategic**
- Help to provide information for the Consultants in Public Health and senior managers to meet strategic, local or national requirements.
- Assist with data collection and supporting the production of associated reports as required.
- Attend management team meetings as required.
- Work within the requirements of the Council’s Health & Safety policy, performance standards, and safe systems of for work and relevant procedures.

**Resources**
- Prioritise workload at short notice if and when required
- Assist with data collection and supporting the production of associated reports as required.
- Ensure manual and computerised records are updated in an accurate and timely manner, and that statistical data relevant to statutory returns etc., are reported in a timely and appropriate manner.
- Ensure that all client financial and personal data is protected and is handled appropriately, adhering to the Information Governance Management Guidelines and

Records Management policies and procedures for the safe and secure transfer of data into the Wirral archive Facility in line with relevant legislation.

**Planning and Organis

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