European Head of Administration

2 days ago

London, Greater London, United Kingdom ISE Partners Full time

ISE Partners Limited is a leading global investment bank seeking an experienced Executive Assistant to join our team in London. This is an exciting opportunity for someone who is passionate about delivering exceptional results in a fast-paced environment.

As an Executive Assistant, you will work closely with the European Head of the Healthcare Investment Team, providing essential support to ensure smooth daily operations. Alongside another assistant, you will play a key role in the success of the team, handling a range of responsibilities including:

  • Diary Management: Ensure efficient scheduling and organization of the European Head's calendar, with meeting support for the team.
  • Travel Coordination: Organize comprehensive travel arrangements, including flights, hotels, trains, and car services.
  • Communication: Handle phone calls, messages, and manage both internal and external communications.
  • Document Handling: Assist with faxing, scanning, copying, and binding important materials.
  • CRM & Filing: Maintain accurate records, filing, and regular updates in the CRM system.
  • Marketing & Administrative Support: Assist in preparing marketing materials and managing courier services.
  • Meetings & Events: Schedule meetings, arrange conference calls, video conferences, and liaise with IT for technical setups.
  • Expenses: Process monthly expenses for the senior leadership team.
  • Client Interaction: Greet clients and visitors with professionalism and hospitality.
  • Ad-hoc Duties: Provide assistance with various administrative tasks as required.

About You:

We are looking for a highly organized and proactive individual who can manage multiple tasks in a fast-paced environment. The ideal candidate will have:

  • A minimum of 3 years' proven experience as an Executive Assistant, in a dynamic London-based firm.
  • Strong organizational and communication skills, with the ability to handle multiple priorities.
  • Proficiency in office software and systems, including CRM tools.
  • A professional and proactive approach with excellent interpersonal skills.

This is a temp-to-perm position with an immediate start. We offer a competitive salary of £45,000 - £55,000 per annum, depending on experience, and a range of benefits including health insurance, pension scheme, and opportunities for professional development.

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