Office Coordinator

3 days ago


Twickenham, United Kingdom NIHR (National Institute for Health and Care Research) Full time
Job Summary
We are seeking a skilled and detail-oriented Office Administrator to join our dynamic team at the National Institute for Health and Care Research (NIHR). This is an exciting opportunity to work in a vibrant environment, contributing to the success of our vital work. The successful candidate will be responsible for ensuring the smooth and efficient functioning of our office, supporting our mission with a proactive and organised approach.

About Us
At NIHR, we enable and deliver world-class research that transforms people's lives, promotes economic growth, and advances science. Our mission is to support the development of innovative treatments and technologies that improve healthcare outcomes. As an Office Administrator, you will play a crucial role in supporting our daily operations, working closely with our teams to ensure the delivery of our research objectives.

About You
To succeed in this role, you will require excellent organisational and multitasking skills, as well as strong communication abilities. Proficiency in office software, including MS Office Suite and scheduling tools, is essential. A degree in business administration or a related field, along with proven experience as an administrator or in a similar administrative role, is also required. Experience in client-facing roles and attention to detail are highly valued.

Key Responsibilities
As an Office Administrator, your key responsibilities will include:
  • Overseeing day-to-day administrative operations, ensuring the smooth running of our office.
  • Setting up and supporting meetings, including room bookings, catering, and equipment arrangements.
  • Managing the desk and car park booking system, collecting data to support environmental audits.
  • Conducting weekly fire alarm tests and updating phone lists, checklists, and information sheets.
  • Coordinating maintenance and repairs for office facilities and managing office supplies and equipment.
  • Maintaining and organising company records, including confidential data, and handling document filing, both physical and digital.
  • Acting as a point of contact for internal and external communications, handling incoming calls, emails, and correspondence promptly.


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