Document Controller
3 days ago
Job Summary
We are seeking a skilled Document Controller to join our team at OKB KONE plc. As a Document Controller, you will play a critical role in ensuring the smooth operation of our projects by managing and controlling documents.
Key Responsibilities
- Manage all incoming notifications and project queries, ensuring timely responses and updates.
- Process and archive tender documents in line with customer-specific requirements.
- Prepare and upload KONE drawings and documents to customer portals, meeting deadlines and protocols.
- Review document controlling documents to ensure compliance and understanding.
- Support Project Managers, Designers, and Planners with document-related tasks to ensure progress payments and final accounts are collectable.
- Upload documents to customer portals, adhering to client protocols.
- Prepare documents to support project managers and operations.
- Work as part of the KONE project team, providing progress updates and key actions.
- Create and manage internal folder structures for Design, Commercial, Document Control, and Site.
- Support in managing project deadlines, ensuring document control-related information is submitted correctly to avoid financial abatements.
- Work as part of a larger team, providing admin and document controlling support as needed.
- Archive all communications.
- Perform ad-hoc admin duties and team cover.
- Travel to our Heathrow or Clapham office as required.
Requirements
- Experience in a similar position as a Document Controller.
- Ability to work on multiple projects simultaneously.
- Customer-focused, with a strong understanding of customer needs and the importance of providing solutions.
- Ability to work effectively in a complex, diverse, and changing environment, adapting to change while maintaining focus on key business goals.
- Good communication skills in English, both written and spoken.
- Possess good customer service skills.
- Pays strong attention to detail and accuracy.
- Experience with Aconex, Asite, EDMS is essential.
- Experience with Maximo, SAP, Salesforce is desirable.
- Excellent problem-solving and analytical skills.
- A proactive and forward-thinking team player.
- Willing to continuously learn.
Working Arrangements
This is a full-time position, working 38 hours per week, Monday to Friday. Any training provided will be held at our Clapham office and via Teams.
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