Site Document Specialist

7 days ago


Guildford, Surrey, United Kingdom Tate Guildford Full time
Job Description:

Tate is seeking an experienced Site Document Controller to join their busy team in Guildford. The role will involve managing the Information Management process and ensuring company Document Control Procedures are adhered to.

The ideal candidate will have a highly organised approach to work, excellent attention to detail and commitment to accuracy. They will be able to effectively co-ordinate multiple activities under pressure and possess excellent communication skills.

Key responsibilities will include providing a consistent and timely service to contract teams by ensuring that project documentation is captured within the corporate EDMS for ease of retrieval by Site Teams. This will involve processing, maintaining and distributing all project related documents, tracking the process of all design and non-design information, and engaging with internal and external stakeholders to provide support and guidance with the use of Viewpoint for Projects (VfP) and Field View (FV).

The successful candidate will also assist the Preconstruction Team with uploading bid/tender documentation and manage tender addendums in VfP. They will collaborate with the Commercial and Design Managers, invite/add internal and external users to VfP when required, manage distribution groups, create workspace for new Consultants and Supply Chain Partners, generate reports for various outstanding/overdue items, and audit VfP monthly to ensure compliance.

This is a fantastic opportunity to work closely with the Systems Manager and provide regular updates through 1-1s. The successful candidate will become VfP Champion for the Project Team and support the Project Team with their self-administration of VfP/FV platforms. Experience and qualifications include knowledge and experience of using Viewpoint for Projects or similar, knowledge and/or experience of the Document Control Process at operational level, and willingness to undertake relevant professional qualifications.

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