Document Management Specialist

6 days ago


Guildford, Surrey, United Kingdom Tate Full time
Job Description

The Document Management Specialist will be responsible for managing the information management process and ensuring that company document control procedures are adhered to.

The role involves providing a consistent and timely service to contract teams by ensuring that project documentation is captured within the corporate EDMS for ease of retrieval by Site Teams.

  • Process, maintain, and distribute all project-related documents.
  • Track the progress of all design and non-design information by monitoring and reporting on outstanding/overdue items in the system.
  • Engage with internal and external stakeholders to provide support and guidance with the use of Viewpoint for Projects (VfP) and Field View (FV).
  • Collaborate with the Commercial and Design Managers.
  • Generate reports for various outstanding/overdue items and report to the Project Manager on a weekly basis.
  • Enter, update, and maintain Project Directory.
Requirements
  • Computer literate with knowledge/experience of Microsoft suite.
  • Knowledge and experience of using Viewpoint for Projects or similar.
  • Knowledge and/or experience of the Document Control Process at operational level.


  • Guildford, Surrey, United Kingdom Morson Talent Full time

    In this dynamic role as Aircraft Records Management Specialist, you will play a critical part in maintaining the accuracy and integrity of technical records at our client's facility in Gatwick Airport.Your primary responsibilities will include:Key Accountabilities:Guarantee adherence to all applicable regulations and internal processes.Regularly inspect and...


  • Guildford, Surrey, United Kingdom Tate Full time

    Job OverviewTate seeks an experienced Site Documentation Coordinator to join their busy team. The role will be based in Guildford 3 days a week / 2 days from home until the project goes live to site, then 3 days on site minimum.All travel paid (mileage as well as public transport).The successful candidate will manage the information management process and...


  • Guildford, Surrey, United Kingdom ENGINEERINGUK Full time

    Job DescriptionWe are seeking a highly skilled Delivery and Logistics Specialist to join our team at ENGINEERINGUK's Guildford Superstore. As a Delivery and Logistics Specialist, you will be responsible for delivering customer shopping trips in a safe and efficient manner, ensuring that all deliveries are made on time and in the correct condition.In this...


  • Guildford, Surrey, United Kingdom Western Digital Capital Full time

    Job Title: Pricing SpecialistKey ResponsibilitiesAs a Pricing Specialist at Western Digital, you will play a crucial role in the development of pricing tools and the standardization of pricing processes across regions, product, and customer types.You will drive regional teams to use the most efficient methods available, manage pricelist fallout, and work on...


  • Guildford, Surrey, United Kingdom MediTalent Ltd Full time

    Job OverviewMediTalent Ltd is seeking a highly skilled Clinical Nurse Specialist – Breast to join its team at a leading private hospital in Guildford. The ideal candidate will be passionate about providing compassionate care and specialist knowledge to breast cancer patients.About the RoleThe successful candidate will require significant oncology...


  • Guildford, Surrey, United Kingdom Element Materials Technology Full time

    Job Title: Electromagnetic Compatibility Specialist**About the Role:**We are seeking a skilled Electromagnetic Compatibility Specialist to join our team in Surrey Hills, Guildford. The successful candidate will be responsible for conducting compliance testing on a variety of products, including RF wireless devices. Key responsibilities include setting up...


  • Guildford, Surrey, United Kingdom Civil Aviation Authority Full time

    Job SummaryCivil Aviation Authority is seeking a proactive Facilities Management Specialist to oversee facilities management services across its property portfolio. Responsibilities include performance management, compliance, and conflict resolution. Key responsibilities include managing third-party suppliers, ensuring health and safety standards, and...


  • Guildford, Surrey, United Kingdom Platinum D&B Ltd Full time

    We are looking for a skilled Senior Contract Specialist to join our Design and Build team. The successful candidate will have extensive experience in contract management, with a proven track record of delivering high-quality results in the office fitout market.Key Responsibilities:Drafting and revising contracts to ensure accuracy and relevance.Ensuring all...


  • Guildford, Surrey, United Kingdom Red Recruit Full time

    A leading Removals specialist in Surrey seeks an experienced International Trade Logistics Specialist to arrange clearances of household furniture and appliances from around the world.This role involves coordinating agent-controlled moves and ensuring all collection and delivery notes are issued properly.Main responsibilities:Liaise with overseas agents and...


  • Guildford, Surrey, United Kingdom MV | MysteryVibe Full time

    Senior Quality Assurance Specialist for Medical DevicesMV | MysteryVibe is seeking an experienced Senior Quality Assurance Specialist to lead the development and implementation of Quality Management Systems (QMS) for ISO 13485 certification. This role requires close collaboration with product development and manufacturing teams to ensure alignment with...


  • Guildford, Surrey, United Kingdom MediTalent Ltd Full time

    MediTalent Ltd is seeking an experienced Oncology Nurse - Breast to join a leading private hospital in the UK. The ideal candidate will be a dedicated and skilled nurse, passionate about providing compassionate care and specialist knowledge to breast cancer patients.Key Responsibilities:Deliver expert nursing care to patients with breast cancer and other...


  • Guildford, Surrey, United Kingdom idibu Full time

    Job OverviewThames Water seeks an experienced Operational Water Management Specialist to join our team at the Shalford Water Production site in Surrey. As a key member of our operations team, you will play a vital role in ensuring the safe and efficient production of high-quality drinking water for millions of people across South-West Surrey.About the RoleWe...


  • Guildford, Surrey, United Kingdom MedPharm Ltd Full time

    Estimated Salary: £40,000 - £60,000 per annumAt MedPharm Ltd, we are seeking a highly skilled Facilities Management Specialist to join our team. In this critical role, you will be responsible for ensuring that our equipment and facilities are properly maintained, installed, and upgraded to meet the needs of our operations.The ideal candidate will have...


  • Guildford, Surrey, United Kingdom MV | MysteryVibe Full time

    Lead Compliance Specialist for ISO 13485 CertificationWe are seeking a highly skilled Lead Compliance Specialist to join our team at MV | MysteryVibe. As a key member of our quality assurance department, you will be responsible for leading the development and implementation of Quality Management Systems (QMS) for ISO 13485 certification.This role requires...


  • Guildford, Surrey, United Kingdom Red Recruit Full time

    We are a specialist recruitment agency for the removals industry, currently working with a family-run business in Surrey. As an International Removals Customer Liaison Specialist, you will be responsible for providing exceptional customer service to clients throughout their move, from initial contact to delivery.Key responsibilities of the role...


  • Guildford, Surrey, United Kingdom BAE Systems Digital Intelligence Full time

    Job OverviewWe are seeking an experienced Digital Infrastructure Specialist to join our team at BAE Systems Digital Intelligence. This role involves providing consulting, design, and implementation support to the wider DI engineering community.About the RoleThis is a key position in advancing the DI IT roadmap, delivering and maintaining resilient...


  • Guildford, Surrey, United Kingdom Savills Full time

    About the OpportunityWe have an exciting opportunity for a Regional Planning Specialist to join our Savills South East Planning team. This is a strategic role that requires expertise in planning, as well as excellent communication and project management skills.You will work with clients across various sectors, providing expert advice, preparing planning...


  • Guildford, Surrey, United Kingdom Office Angels Full time

    Job Overview:  Office Angels is seeking a skilled Tax Compliance Support Specialist to join our team in Central Guildford. This role is ideal for an individual who is organized, detail-oriented, and has excellent communication skills.Key Responsibilities:  The successful candidate will be responsible for providing top-notch telephone customer service,...

  • Fire Door Specialist

    3 weeks ago


    Guildford, Surrey, United Kingdom EDSB Ltd Full time

    About the RoleWe are seeking a highly skilled Fire Door Specialist to join our team. As a key member of our national provider, you will be responsible for travelling regionally to various sites to inspect fire doors and carry out joinery work.This is a field-based full-time role that requires strong practical skills and excellent communication abilities. You...


  • Guildford, Surrey, United Kingdom Skilled Careers Full time

    In Skilled Careers, we strive to deliver exceptional infrastructure solutions that meet the highest standards. We are currently seeking a Senior Bridge Engineer to join our team in a vibrant town with a strong engineering community. This exciting opportunity offers a challenging and rewarding environment where you can grow professionally and contribute to...