Group Payments Coordinator

4 weeks ago

Gloucester, Gloucestershire, United Kingdom Ecclesiastical Insurance Group Full time
About the Role

We are seeking a highly organized and detail-oriented Group Payments Assistant to join our team in Gloucester. As a Group Payments Assistant, you will play a critical role in delivering an accurate, flexible, and timely payments service to the group.

Key Responsibilities:

  • Process payments received via various methods into the relevant core business systems within agreed service level agreements (SLAs).
  • Process payment requests into the accounting system and core business systems to ensure timely payments.
  • Coding consolidated invoices and importing them into the accounting system.
  • Make low-value, one-off payments using a corporate credit card and reconcile spend each period end.
  • Check employee expense claims, import card transactions, export payments to the accounting system, and provide general guidance and assistance to users.
  • Issue company invoices and track settlement as requested by the business.
  • Reconcile supplier statements and resolve queries arising, making effective use of the comments and dispute functions in the accounting system.
  • Process refunds, cancellations, and take-away payments onto the core business systems and accounting system to meet SLAs and FCA best practice guidelines.
  • Produce cheque payments from the accounting system and core business systems, ensuring correct approval and due dates.
  • Produce BACS payments from the accounting system and core business systems, ensuring due dates are checked.
  • Set up electronic payments into the banking payments platform, including payments to overseas banks and urgent faster payments.
  • Place stops on cheques, recall BACS payments, and cancel cheques as required by the business.
  • Accurately complete volumes to record and capture transactions processed.
  • Identify items for processing within operational bank accounts.
  • Manage balances in operational bank accounts via daily short-term forecasting and settlement of inter-group period-end balances.
  • Prepare reconciliations of key operational bank accounts, nominal, bordereaux, etc.
  • Raise payment requests for appropriate reconciliations and follow the process to ensure relevant approval is obtained and accurate payment is made.
  • Manage all documentation, including batching payment documents for scanning and secure filing.
  • Execute additional tasks to meet departmental needs or changes.
Requirements

We are looking for someone with:

  • Ideal experience working within a Finance team.
  • Highly organized with the ability to manage multiple streams of work within defined timelines.
  • In-depth knowledge of the group, including companies, departments, cost centers, and key suppliers.
  • Proactive in raising issues and taking ownership to seek resolution.
  • Detailed understanding of different payment methods.
  • Strong attention to detail.
  • Highly experienced and confident in the use of Excel to transform and concatenate data for import into the accounting system or reconciliation.
  • Ability to analyze cash inflows and outflows and conduct short-term cash forecasting/management.
  • Confident in the use of multiple payment systems.
  • Understanding of GDPR, confidentiality, PCI, and money laundering and how it affects processes.
About Us

Benefact Group is a unique international financial services group made up of over 30 businesses. We are owned by a charity and are currently the UK's 3rd largest corporate donor, having given away £200 million since 2016. We have ambitious plans to become the UK's number one corporate donor, with strategic objectives in place to double the Group's size.

We believe it's essential to attract, empower, grow, and reward talented people, offering fantastic opportunities for career and personal development. Our giving ethos, 135-year history, and the diversity of what we do have enabled us to build a culture of kindness, great ambition, and of passionate people driven to do better and be better.

We are committed to creating an inclusive culture and building an environment where each and every one of us feels valued and respected. We are a community made up of people with a range of different backgrounds, abilities, perspectives, beliefs, and interests, and we value the strength this brings to us as a Group. We welcome applications from everyone.

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