Meetings and Events Coordinator

3 weeks ago

Woking, Surrey, United Kingdom RSC Full time
About the Role

We are seeking a highly organized and detail-oriented Meetings and Events Coordinator to join our team at RSC. As a key member of our Executive Support Team, you will be responsible for planning and executing internal events from start to finish, ensuring seamless execution and exceeding expectations.

Key Responsibilities
  • Plan and coordinate internal events, including offsite and onsite events, conferences, and meetings
  • Source and book venues, restaurants, and hotels, as well as arrange transportation and accommodations
  • Manage event budgets, stay under budget, and ensure timely execution
  • Coordinate with stakeholders, including Executive Directors and team members, to identify requirements and expectations
  • Provide exceptional administrative support to the Exec Support Team, including diary management, travel arrangements, and document preparation
  • Assist with the full management of Director schedules, including complex diary management and proactive planning
  • Arrange meetings, room bookings, and documents, ensuring a reactive and anticipatory approach
  • Provide cover for other Exec Support team members as needed
  • Assist with core business administration, including invoice management and expenses
What We're Looking For
  • Proven event management experience, with a track record of successfully executing events in a fast-paced environment
  • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously
  • Strong communication and interpersonal skills, with the ability to work effectively with stakeholders at all levels
  • Proficient in MS Office and Egencia travel provider portal
  • Diary management experience, with knowledge of Outlook calendar management
What We Offer

We offer a competitive salary, flexible working arrangements, and a range of benefits, including a generous pension scheme, 'Fri-Yay' time, and Live Well Days. We also offer opportunities for professional development and growth, as well as a supportive and inclusive work environment.

At RSC, we value diversity and inclusion, and we welcome applications from underrepresented groups. We are committed to creating a workplace that is accessible and tailored to the needs of all our colleagues.

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