Administrative Assistant

3 weeks ago


Belfast, United Kingdom Artemis Human Capital Full time
Job Title: Administrative Assistant - Law Firm

A leading global law firm in Belfast is seeking a highly organised and proactive Administrative Assistant to join their team. This key role provides essential support to Partners and Fee Earners, working on complex, high-profile matters with an international client base.

Key Responsibilities:
  • Provide efficient administrative support, including document preparation, reports, and presentations.
  • Manage diaries and appointments using Microsoft Outlook.
  • Book travel, conferences, and accommodation.
  • Assist Fee Earners with invoicing tasks, including preparation, issuing, and follow-up of invoices.
  • Support client on boarding and ensure adherence to compliance procedures.
  • Maintain and update the document management system, handling both digital and physical filing.
  • Assist with ISO, Health & Safety, and Fire Warden duties.
  • Provide support to other departments as needed.
  • Handle ad-hoc administrative and project tasks as required.

Qualifications:
  • Essential: Previous experience as a Personal Assistant, ideally in a legal or professional services environment.
  • Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook).
  • Excellent organisational and time management skills.
  • Strong written and verbal communication skills.
  • High attention to detail and accuracy.
  • Ability to manage sensitive and confidential information with discretion.
  • Flexibility and adaptability in a fast-paced environment.

Salary: £35,000 - £45,000 per annum depending on experience.

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