Administrative Assistant
3 weeks ago
A leading global law firm in Belfast is seeking a highly organised and proactive Administrative Assistant to join their team. This key role provides essential support to Partners and Fee Earners, working on complex, high-profile matters with an international client base.
Key Responsibilities:
- Provide efficient administrative support, including document preparation, reports, and presentations.
- Manage diaries and appointments using Microsoft Outlook.
- Book travel, conferences, and accommodation.
- Assist Fee Earners with invoicing tasks, including preparation, issuing, and follow-up of invoices.
- Support client on boarding and ensure adherence to compliance procedures.
- Maintain and update the document management system, handling both digital and physical filing.
- Assist with ISO, Health & Safety, and Fire Warden duties.
- Provide support to other departments as needed.
- Handle ad-hoc administrative and project tasks as required.
Qualifications:
- Essential: Previous experience as a Personal Assistant, ideally in a legal or professional services environment.
- Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook).
- Excellent organisational and time management skills.
- Strong written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to manage sensitive and confidential information with discretion.
- Flexibility and adaptability in a fast-paced environment.
Salary: £35,000 - £45,000 per annum depending on experience.
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