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Administration Coordinator

2 months ago

Bath, Bath and North East Somerset, United Kingdom Alexander Mae (Bristol) Ltd Full time

About Alexander Mae (Bristol) Ltd

Award-winning commercial law firm seeking an Administration Coordinator to join their central Bristol offices. The role will involve supporting the Senior Operations Manager, Head of Department, and the wider team in delivering projects for the company and their clients.

Key Responsibilities

  • Creating and amending documents, particularly in PowerPoint and Word
  • Creating and amending Excel spreadsheets to include inputting formula and undertaking Mail Merge
  • Managing and booking hotel and travel arrangements
  • Undertaking invoicing for the team
  • Ensuring that all supplier invoices are recorded, coded, and approved
  • Assisting in the planning and facilitation of workshops with internal teams and clients, ensuring effective communication and collaboration
  • Documenting process maps and workflows to capture current and future state processes
  • Gathering and analyzing requirements from stakeholders through interviews, surveys, and observation to ensure project objectives are clearly defined and met
  • Assisting the team with financial management, including client balances, aged debt, and balances on the ledger
  • Assisting the leadership team with onboarding new joiners and offboarding leavers, including helping new joiners settle into the team
  • Setting up new matters and assisting the team with closing completed matters
  • Supporting internal communications through the company's intranet, MS Teams sites, and email channels

Requirements

  • Excellent communication skills (both oral and written)
  • Excellent attention to detail and good organizational skills with the ability to be flexible in managing tasks and workload on a daily basis
  • Good knowledge of Teams, Word, and Outlook is required
  • Advanced knowledge of PowerPoint and Excel is preferred
  • Demonstrate high levels of data accuracy, time management skills, and organizational capability
  • Ability to interact well with senior stakeholders, fee earners, and support staff at all levels and with external contacts and clients

Benefits

  • Contributory Pension
  • Group Life
  • Private Medical Insurance
  • 25 days' holiday
  • A flexible benefits scheme