Facilities Operations Coordinator

8 hours ago


London, Greater London, United Kingdom Airwaves Facilities Management Ltd Full time
Job Title: Facilities Operations Coordinator

We are seeking a highly skilled Facilities Operations Coordinator to join our team at Airwaves Facilities Management Ltd. As a key member of our Hard Services Division, you will play a critical role in ensuring the smooth delivery of reactive repairs and planned maintenance services to our clients.

Main Responsibilities:
  1. Assist and support in the planning, coordinating, and managing of all phases of reactive and planned maintenance projects, including client liaison and administration support.
  2. Work directly with Project Managers and Maintenance Managers to ensure labour allocation is managed effectively.
  3. Oversee the departmental quote register, ensuring agreed timescales are adhered to, supporting management with the preparation of quotations.
  4. Maintain departmental tender pipeline and support management team preparation of bids.
  5. Liaise with clients, subcontractors, and external stakeholders to monitor reactive and planned maintenance progress, resolve issues, and ensure compliance with specifications and quality standards.
  6. Assist in the procurement processes, ensuring purchasing is carried out in a cost-effective manner, including monitoring of purchasing software and trades accounts.
  7. Oversee the departmental health of the company CAFM system, ensuring data is properly captured.
  8. Oversee maintenance department vehicle trackers, identifying anomalies, and department fleet, ensuring scheduled maintenance and repairs are managed in a timely and cost-effective manner.
  9. Support finance teams with invoice preparation and applications for payment.

Estimated salary: £40,000 - £55,000 per annum.



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