Legal PA Team Leader

2 days ago

Guildford, Surrey, United Kingdom AJ Chambers ® Full time
Job Title: Legal PA Team Leader

AJ Chambers is seeking a highly skilled and experienced Legal PA Team Leader to join their team in Guildford.

The successful candidate will have a strong background in legal administration, with a proven track record of managing teams and delivering high-quality support services.

Key Responsibilities:

  • Diary management and coordination to ensure Partners and Fee Earners receive regular updates on meeting arrangements
  • Take responsibility for room booking and meeting coordination, including confirmation of attendees, arranging relevant technology, refreshments, and catering
  • Ensure travel bookings are completed and that relevant information is submitted and communicated in advance
  • Arrange for files to be opened, closed, and maintained
  • Supervise Client Services Administrators' record keeping and general filing tasks
  • Use effective systems to ensure both short and long-term tasks are completed within required timescales
  • Comply with all relevant legal and regulatory obligations, including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles

Management Responsibilities:

  • Ensure appropriate supervision of direct team with a focus on service delivery and excellence
  • Direct and effective management, communication, client engagement, and administration of all staff for whom responsible
  • Manage resourcing levels to ensure the most effective use of the team
  • Ensure absence and timekeeping is managed effectively
  • Monitor the team's performance to ensure competency levels are met and new skills acquired
  • Participate in staff one-to-one meetings to seek feedback, set objectives, and ensure service levels are being met
  • Participate in annual performance appraisals for staff within direct area of responsibility
  • Participate in interviews for new staff
  • Ensure adequate cover within the team at all times, both in relation to working from home and in-office presence
  • Completion of in-house log of jobs undertaken, to ensure an accurate record of work completed by the in-house department is kept
  • Compilation of monthly statistics recording the productivity levels of the in-house team

The successful candidate will have solid PA experience, ideally in Real Estate in a Law Firm, and have had some managerial or mentoring experience.

AJ Chambers offers a competitive salary and benefits package, with the possibility of hybrid working 1-2 days per week from home.

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