Administrative Assistant
2 days ago
About the Role
We are seeking a highly organized and communicative Administrative Assistant to join our 0-19 Team at South Tyneside and Sunderland NHS Foundation Trust. As a key member of our administrative support staff, you will provide essential administrative functions, interface with clinical and administrative staff, and contribute to the efficient operation of our service.
Main Responsibilities
- Manage the scheduling of new/review patients in-line with national standards, highlighting any capacity issues to the Admin Lead and Clinical Team Manager as needed.
- Provide administrative support to the 0-19 service, including answering the telephone, photocopying, opening and logging of post, and liaising with professionals and non-professional groups.
- Contribute to effective communication links between the 0-19 Team, Education Professionals, children and young people, and parent/carers.
- Maintain accurate written and electronic information systems, supporting data input onto IT systems.
- Liaise on a daily basis with Child Health Information Service collection and return of records, updating of demographic information.
- Ensure the safe transit (between departments) of confidential information.
- Contribute to effective team working during administrative duties, including SPOC, ordering of supplies/equipment, and liaising information.
Person Specification
- English Language and Maths qualification.
- Ability to work as part of a team and on own initiative.
- Ability to organize and prioritize workload.
- Works to agreed standards and protocols.
- Ability to prioritize tasks.
- Ability to communicate messages and instructions accurately to colleagues, both verbally and in writing.
- Good interpersonal skills and ability to maintain confidentiality.
- Flexible, motivated, and positive approach to career development.
- IT skills and knowledge of electronic child health systems.
About Us
South Tyneside and Sunderland NHS Foundation Trust is a leading healthcare provider in the North East of England. We are committed to delivering high-quality patient care, improving health outcomes, and promoting a positive work environment. We welcome applications from individuals who share our values and are passionate about making a difference in the lives of our patients and communities.
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