Administrative Coordinator
4 weeks ago
Company Overview:
Lambert Smith Hampton is a national estate management company specializing in residential block management. Our Company Secretariat Department provides services in relation to property sales enquiries, from point of sale to completion, administration of management companies, assistance with Land Registry registrations, and more.
Key Responsibilities:
Dealing with incoming and outgoing telephone calls, taking and making phone calls, corresponding with conveyancing solicitors, communicating with internal departments, responding to pre-contract enquiries, responding to re-mortgage enquiries, advising on requirements for transfer of equity transactions, providing up to date Debtor History Reports to solicitors, and liaising with internal Accounts and Property Management department.
Further Progression:
Producing Information Packs, responding to emails as a result of issuing the Information Packs, dealing with post completion documentation, ensuring that all requirements have been met and the legal documents are acceptable, before closing the file and issuing the relevant response and documents to the solicitor and sending the file to our internal Set Up department, keeping company records, dealing with annual returns, appointments, resignation and change of Director details and returning these to Companies House in accordance with Company Law, updating shareholder records, being involved with Lease Extensions and Deed of Variations, and undertaking Land Registry searches.
Required Abilities:
multitasking, accuracy/attention to detail, being able to work in a team and on their own, ability to prioritise task load and work to deadlines, managing their own time, and adaptable to changing priorities.
Minimum Requirements:
Excellent communication skills, good literacy and numeracy skills (minimum of GSCE grade c or equivalent), computer literate - use of word, excel and outlook essential, confident with taking and making calls, proven administrative experience, and punctuality.
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