Administrative Support Officer
6 days ago
Job Title: Team Assistant
Job Summary:
We are seeking a highly organized and efficient Team Assistant to provide administrative support to the Head of MFTS, Senior Managers, and Management Assistant. The successful candidate will be responsible for coordinating ongoing training requirements, maintaining accurate time-keeping records, and managing workwear and PPE orders.
Main Responsibilities:
- Coordinate ongoing training requirements for AHUK personnel with internal and external training providers
- Maintain accurate time-keeping records for the AHUK engineering and commercial teams
- Effectively manage and maintain workwear and PPE orders and issue in conjunction with the Health, Safety & Environment Advisor
- Process purchase orders, requisitions, and vendor approval forms
- Diary management and room bookings for internal and external users
- Maintain stocks of office supplies and re-order in a timely manner
- Process invoices in a timely and accurate manner
- Manage incoming post, correspondence, and telephone calls
- Process visitor forms for all staff and AHUK visitors to RAF Shawbury
- Monitor and manage access for all employees and visitors within the airbus facility
- Liaise with other departments at all levels within the company
- Provide any additional administrative support for the MFTS team as required
Requirements:
The post holder would ideally have the following knowledge and skills:
- Excellent organizational and time management skills
- Ability to work accurately and efficiently in a fast-paced environment
- Good communication and interpersonal skills
- Ability to maintain confidentiality and handle sensitive information
- Proficiency in Microsoft Office and other administrative software
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