Administrative Assistant
4 weeks ago
About the Role
We are seeking a highly organized and efficient Administrative Assistant to provide comprehensive administrative support to the Renal Department at University Hospitals Coventry and Warwickshire NHS Trust.
Key Responsibilities
- Maintain an efficient and comprehensive administrative service, including photocopying, providing support to the departments and other team members as requested.
- Utilize relevant Trust IT systems, as determined by the role, ensure all relevant patient data is collected and input accurately in line with Trust guidelines.
- Collate, input and monitor department documentation and information to assist with the production of monthly reports for the department.
- Responsible for the dissemination of all relevant information to departments, external and internal users (dissemination of minutes, memos).
- Assist with training new team members in Trust operational systems and department procedures.
- Responsible for ordering stationery and other equipment whilst monitoring and maintaining stock levels using Integra system.
- Responsible for the receipt and distribution of incoming/outgoing post and action accordingly.
- Prioritise daily tasks to achieve timescales.
- Provide appropriate cover in the absence of other members of the team.
- Continually contribute to patient and business improvement Agendas. Share ideas for potential service improvement.
Person Specification
Qualifications
Essential
- See supporting documents.
Experience
Essential
- See supporting documents.
Desirable
- See supporting documents.
Knowledge
Essential
- See supporting documents.
Desirable
- See supporting documents.
Skills
Essential
- See supporting documents.
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