Administrative Assistant
4 weeks ago
Job Summary
We are seeking a highly organized and detail-oriented individual to provide administrative support to the Renal Department at University Hospitals Coventry and Warwickshire NHS Trust. The successful candidate will be responsible for maintaining an efficient and comprehensive administrative service, including photocopying, providing support to the departments and other team members as requested.
Main Duties of the Job
- Maintain an efficient and comprehensive administrative service, including photocopying, providing support to the departments and other team members as requested.
- Utilise relevant Trust IT systems, as determined by the role, ensure all relevant patient data is collected and input accurately in line with Trust guidelines.
- Collate, input and monitor department documentation and information to assist with the production of monthly reports for the department.
- Responsible for the dissemination of all relevant information to departments, external and internal users (dissemination of minutes, memos).
- Assist with training new team members in Trust operational systems and department procedures.
- Responsible for ordering stationery and other equipment whilst monitoring and maintaining stock levels using Integra system.
- Responsible for the receipt and distribution of incoming/outgoing post and action accordingly.
- Prioritise daily tasks to achieve timescales.
- Provide appropriate cover in the absence of other members of the team.
- Continually contribute to patient and business improvement Agendas. Share ideas for potential service improvement.
About the Role
As a key member of the Renal Department team, you will be responsible for providing administrative support to ensure the smooth operation of the department. You will work closely with other team members to achieve operational excellence and contribute to the delivery of high-quality patient care.
Person Specification
Qualifications
Essential
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Experience
Essential
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Desirable
- See supporting documents
Knowledge
Essential
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Desirable
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Skills
Essential
- See supporting documents
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