Office Coordinator Assistant

1 month ago


Liverpool, Liverpool, United Kingdom Phve Full time
About the Role

We are seeking a highly organized and detail-oriented Office Coordinator to join our team at Ph. Creative. As an Office Coordinator, you will play a key role in ensuring the smooth day-to-day operations of our agency.

Key Responsibilities
  • Provide administrative support to the People & Culture and Finance teams, including coordinating meeting schedules, assisting with internal communications, and serving as the main point of contact for day-to-day administrative needs.
  • Assist in creating and sharing internal communications for the agency, including preparing and sending paperwork such as SOWs for signature.
  • Monitor the accounts@ email inbox, addressing supplier invoices, remittances, and other financial queries.
  • Assist in setting up new suppliers and managing supplier invoicing portals.
  • Liaise with the People & Culture function re on-boarding of new employees and support production of induction timetable.
  • Support general administrative tasks including document preparation.
  • Help gather and compile data for reports, including performance metrics.
  • Provide general operations support to ensure smooth daily functioning of the agency, assisting with cross-departmental tasks as needed.
Requirements
  • Some 'hands on' related experience in a fast-paced environment.
  • Numerate and strong PC Skills in MS 365 including Word, Excel and PowerPoint.
  • Excellent verbal communication skills to communicate effectively with candidates and external suppliers.
  • Strong written communication skills to produce succinct correspondence.
  • Great communication skills and the ability to influence and build relationships is key.
  • Excellent computer keyboard and data-entry skills.
  • Excellent attention to detail.
  • Good organisational skills.

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