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Administrative Coordinator

2 months ago

London, Greater London, United Kingdom Ministry of Justice Full time

Job Summary

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices. The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

Key Responsibilities

  • Provide administrative support to the Divisional and operational teams, including development and implementation of business administration systems, databases and recording systems.
  • Prepare and collate a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery.
  • Maintain Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales.
  • Collect and distribute monies to/from Imprest, and maintain related records.
  • Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements.

Health, Safety & Fire

  • Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
  • Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken.
  • Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

Enhance your own performance

  • Manage own resources and take responsibility for own professional development.
  • Ensure that all reasonable precautions are taken towards the maintenance, security and confidentiality of written and electronically stored material, in line with the requirements of the Data Protection Act and Information Security Policies and Procedures.

Requirements

  • Demonstrate previous administration experience, and experience of providing a wide range of management support activities.
  • Evidence of providing support and assistance to colleagues in delivering a quality service.
  • NVQ Level 2 or equivalent.
  • GCSE Grade A-C in English and Maths (or equivalent).