Document Coordinator
1 month ago
Prysmian Group is a global leader in the energy and telecommunications industries, with over 150 years of experience. We operate in 52 countries, have 28,000+ employees, and manufacture thousands of miles of cables and systems for power transmission and distribution, as well as medium and low voltage cables for construction and infrastructure sectors.
We are committed to driving new forms of energy and information to every corner of the earth, while reducing our environmental footprint. Our state-of-the-art manufacturing facilities produce a comprehensive range of optical fibers, copper cables, and connectivity systems for voice, video, and data transmission.
Job Title: Document ControllerOverviewThis role plays a crucial part in ensuring the smooth operation of our projects by providing comprehensive support in managing project documentation. The successful candidate will oversee and ensure coordination in relation to secondary consents, such as local highways department, Environmental agency, SEPA, and Natural Scotland.
Key Responsibilities:- Manage project documentation in line with both Prysmian procedures and client requirements.
- Issue document numbers from the Master Document Register (MDR).
- Maintain MDR up-to-date with changes to document names and revision status.
- Control creation, review, and distribution internally of documents throughout the document lifecycle.
- Format documents, proofread for grammatical errors, and ensure they conform to company standards.
- Ensure documents are transmitted in a controlled manner to clients and third parties.
- Track document status and timescales for documents issued to clients for review.
- Assist collating all information for the final file.
- Create/update templates.
- Proven experience in a similar position, preferably within energy or renewables.
- Proficient in MS Office (e.g., Excel).
- Analytical and problem-solving skills.
- Excellent organization and time management skills.
- Ability to travel.
- Strong communication, influencing, and interpersonal skills across all organizational levels.
- Ability to work effectively within cross-functional teams.
- Proactive, results-driven, resilient, and passionate about making a positive impact.
- $63,500 - $72,000 per annum salary.
- 25 days holiday plus statutory holidays.
- Defined Contribution pension scheme and generous life assurance.
- Flexible working arrangements – flexible hours and remote working (role-dependent).
- Yes Share Scheme – annual enrolment.
- Health Care Cash Plan – reimbursement of optical, dental, and chiropody fees up to set limits.
- 24/7 free and confidential employee counselling service.
- On-line Language Learning Access.
- Enhanced maternity and paternity leave and pay plus Baby Bonus.
- Generous sick pay arrangements.
- EE Mobile Discounts.
- Dell Advantage discounts.
- Rewards Portal – discounts on major retailers.
- Cycle to work scheme.
- Free onsite parking.
- Transition to Retirement Policy.
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