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Estate Office Coordinator

2 months ago

Inverness, Highland, United Kingdom UKME Mission Enterprise Ltd Full time
About the Role

We are seeking a highly organized and detail-oriented Estate Office Administrator to join our team at UKME Mission Enterprise Ltd. As an Estate Office Administrator, you will play a crucial role in ensuring the smooth operation of our estate office, providing exceptional support to our clients and colleagues.

Key Responsibilities
  • Manage all telephone queries and ensure timely responses
  • Process weekly attendance and time sheets, maintaining accurate records
  • Record annual leave and sick days, ensuring up-to-date files
  • Process purchase orders and invoices on the Proactis system
  • Monitor purchase orders and payments made on Proactis
  • Maintain budget spreadsheets and prepare petty cash
  • Review and order office stationery
  • Maintain cattle and sheep records in line with Government and Estate requirements
  • Maintain annual Deer Cull and Count information records
  • Ensure staff training requirements are met and up-to-date in line with H&S
  • Responsible for Estate vehicles, plant, and equipment asset registers
  • General filing, accounting, and day-to-day office duties
  • Occasional cooking and food preparation for visitors and staff
Training and Development
  • Proactis system training
  • Customer service and communication skills development
  • First Aid training
  • Health and Safety training
Requirements
  • Proven experience in administration in a quality-driven service environment
  • Proven relevant experience working in a 24/7 environment
  • Proven organizational skills
  • Computer literate with experience of Microsoft packages such as Word, Excel, Outlook
What We Offer
  • Private healthcare
  • Company pension scheme
  • Season ticket loan
  • Perks at work