Administration Coordinator

3 days ago

Birmingham, Birmingham, United Kingdom TClarke Full time
About the Role

TClarke is seeking a highly organized and detail-oriented Administration Coordinator to join their Facilities Management team in Birmingham. As an integral part of the team, you will provide administrative support to ensure the smooth operation of the office.

Key Responsibilities
  • Manage inbound and outbound enquiries, providing timely and accurate responses.
  • Provide general administrative project support to the Contracts Manager and Estimation Manager, including document control and data entry.
  • Liaise with the Contract Manager to process invoices and schedule engineers.
  • Maintain the office small works diary and update records on TClarke's and Client systems.
  • Coordinate holiday bookings for the Operations department and manage the Tommy system.
  • Monitor operative absence and notify relevant managers/supervisors.
  • Maintain project resource charts, reporting lines, and contact details.
  • Monitor YSYS submissions and send details to relevant clients/main contractors.
  • Compile and print Operating and Maintenance Manuals.
  • Assist with management meeting preparation and provide administrative support as needed.
  • Process Engineer Fleet Requests and manage aftercare requests.
Requirements
  • IT literate in all Microsoft Office 365 products.
  • Hold or be working towards a qualification in Business Administration.
  • Effective communication and interpersonal skills.
  • Ability to develop self and others.
  • Organizational and planning skills.
  • Effective team player.
  • Ability to address problems calmly and work towards successful solutions.

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