Vehicle Fleet Coordinator
2 weeks ago
Contract Overview:
This position is a temporary role within a local authority, focusing on the management and maintenance of the vehicle fleet and associated equipment.
Role Summary:
The successful candidate will collaborate closely with the Fleet Operations Manager and workshop supervisor to ensure the delivery of high-quality repairs and maintenance for the council's vehicle fleet and equipment inventory.
Key responsibilities include:
- Facilitating communication with internal stakeholders to arrange Service Level Agreement meetings, ensuring that service provisions and standards are established and monitored.
- Maintaining accurate records of all council vehicle and equipment assets within the database.
- Acting as the primary contact for workshop suppliers and addressing service-related inquiries directed to the fleet department.
- Coordinating scheduling for vehicle inspections, servicing, and MOT appointments, ensuring timely notifications are provided to internal customers.
- Collaborating with external service providers to align MOTs with scheduled service bookings in the fleet workshop.
Key Responsibilities:
- Managing and upholding Service Level Agreements with both internal and external customers and suppliers.
- Assisting in the execution of internal and external audits for the fleet and workshop departments.
- Ensuring all vehicles, plant, and equipment are accurately recorded in the database, with service records updated as necessary.
- Coordinating preventative maintenance inspections, servicing, MOTs, and LOLER tests in compliance with DVSA regulations and manufacturer guidelines.
- Providing detailed reports on vehicle maintenance costs and availability.
- Engaging with external suppliers to procure parts, ensuring timely delivery and adherence to specifications.
- Effectively managing external suppliers to maintain cost-efficient vehicle repairs.
- Supporting the Head of Fleet Operations in adhering to DVSA standards related to Operator's Licence requirements.
- Contributing to the fleet and workshop business continuity plan.
- Addressing customer and supplier concerns in line with corporate complaint policies, escalating issues to the Fleet Operations Manager as necessary.
Essential Experience:
- Significant experience in a fleet or workshop environment.
- Proficient in managing a fleet/workshop database and maintaining comprehensive records.
- Demonstrated ability to develop quality systems that ensure efficient support for internal and external customers.
- Experience in a commercial vehicle setting.
- Proven track record in managing and monitoring external suppliers.
- Competency in utilizing IT systems, particularly within a workshop context.
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