Office Administrator

6 days ago


Wokingham, Wokingham, United Kingdom Tate Full time

Job Title: Office Manager (Maternity Cover)

Job Type: Full-time, 9-12 month fixed-term contract

Location: Hybrid working (Wokingham office and remote)

Salary: Up to £38,000 per annum pro-rata

We are seeking a highly organized and proactive Office Manager to provide maternity cover for a fast-growing sustainability consultancy. As an Office Manager, you will be responsible for managing key office functions, including HR administration, payroll, invoicing, and general office support.

Key Responsibilities:

  • Payroll and Expense Management: Prepare for payroll and expense management with external providers, ensuring timely and accurate processing.
  • HR Administration: Provide HR support, including onboarding/offboarding, recruitment, and employee data management.
  • Office Operations: Manage office procurement, facilities, and equipment, ensuring a smooth and efficient work environment.
  • Financial Management: Assist with sales administration, invoicing, basic bookkeeping, and VAT reporting, with support from an external accountant.
  • Financial Reporting: Maintain QuickBooks, track financials, and reconcile bank statements.
  • Event Coordination: Coordinate internal meetings, webinars, and events, ensuring seamless execution.
  • Staff Benefits: Manage staff benefits, including annual leave, cycle-to-work scheme, and employee assistance program.
  • Document Formatting: Ensure consistent branding across all documents.
  • Reporting: Prepare reports from project management systems, with training provided.

Requirements:

  • Office Management Experience: Proven experience in office management and HR generalist roles.
  • Communication and Organizational Skills: Strong communication and organizational skills, with the ability to prioritize tasks and manage multiple projects.
  • Technical Skills: Proficiency in Microsoft 365, particularly Excel and Outlook, and basic bookkeeping and QuickBooks experience.

What We Offer:

Tate is committed to promoting equal opportunities and providing a supportive work environment. We value and respect individuality and invite applicants to share their preferred pronouns. If you are a motivated and organized individual with a passion for office management, please submit your application, including your CV and cover letter.



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