IT Project Coordinator

4 days ago

Horsham, West Sussex, United Kingdom CODA Technology Services Full time
Job Summary

CODA Technology Services is seeking a highly organized and detail-oriented Project Support Specialist to join our team. As a key member of our IT Project Delivery team, you will provide administrative and operational support to ensure the successful execution of projects.

Key Responsibilities
  • Project Coordination: Assist the IT Project Team in day-to-day project management tasks, including scheduling, documentation, and communication with stakeholders.
  • Meeting and Event Planning: Organize and schedule project meetings, workshops, and events, preparing agendas, taking minutes, and ensuring follow-up on action items.
  • Project Documentation: Maintain accurate and accessible project documentation, including project plans, risk registers, and decision logs.
  • Resource Management: Track project resources, including personnel, equipment, and tools, and update resource allocation as needed.
  • Contract and Vendor Management: Manage contracts, vendors, and license requirements to ensure alignment with project requirements, timelines, and budget.
  • Stakeholder Communication: Coordinate with internal teams and external vendors to ensure resource availability and maintain clear communication across project teams and stakeholders.
  • Project Status Reporting: Compile and distribute regular project status reports to senior stakeholders.
  • Financial Management: Assist in tracking project budgets, costs, and expenditures, working with the finance department as needed.
  • Presentations and Reports: Prepare presentations, spreadsheets, and reports for project status reviews and/or steering committee meetings.
  • Project Tools Administration: Administer and maintain project management tools, including MS Project, Jira, Trello, or other tools used.
Requirements
  • 2-3 years of experience in an IT Project Support role or Project Administration or Junior PM role, within an IT project environment.
  • Familiarity with IT Project management principles and methodologies, including Waterfall and Agile.
  • MS Office Proficiency, including Excel and PowerPoint.
  • Ideal certification or training in project management, such as PRINCE2 Foundation or Agile.

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