Administrative Coordinator
3 weeks ago
Are you an enthusiastic and skilled professional eager to contribute significantly within the real estate consultancy domain? Energi People is on the lookout for a proficient Administrative Coordinator to enhance our vibrant regional team.
In the role of Administrative Coordinator, you will deliver essential administrative assistance at the Executive/Senior Associate level within our Regional Hubs. Your duties will encompass generating high-quality documents and reports, managing various tasks, and providing daily support to your assigned Executives/Senior Associates. You will be instrumental in facilitating seamless operations within your Regional Support Hub, working collaboratively with team members to meet deadlines and ensure outstanding client service.
Core Responsibilities
- Manage calendars, process reimbursements, arrange travel, and handle miscellaneous tasks for Executives/Senior Associates.
- Create, modify, and troubleshoot documents/reports, ensuring they adhere to high standards and client branding guidelines.
- Oversee the task lifecycle, ensuring timely completion and compliance with service level agreements.
- Deliver exceptional service to fee earners, assist with task submissions, and provide guidance as necessary.
- Keep fee earners informed about task progress and deadline management.
- Proofread documents, manage version control, and maintain document templates.
- Collaborate with operational teams on various initiatives, support digital transformation efforts, and propose service enhancements.
Required Skills and Qualifications
- Prior experience in a comparable professional services position, preferably within the real estate sector.
- Proficient in Office 365, especially Microsoft Word, Excel, and PowerPoint; familiarity with document management systems (SharePoint is advantageous) and dictation/workflow tools.
- Exceptional communication skills and meticulous attention to detail.
- Strong capability to juggle multiple tasks, meet deadlines, and manage key performance indicators.
- Friendly, approachable demeanor with a commitment to delivering excellent client service.
- Collaborative mindset, demonstrating the ability to embody company values.
- Fast and accurate typing skills; Microsoft Office Specialist certification is a plus.
What We Offer
A competitive salary accompanied by a comprehensive benefits package, including life assurance, private medical insurance, season ticket loan, pension scheme, 25 days of annual leave plus a birthday off, and an electric vehicle car scheme, among others.
If you are a proactive and strategic thinker with a passion for administrative support, we encourage you to consider this opportunity to join a role that promises growth, challenges, and the chance to make a meaningful impact.
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