Executive Assistant to Deputy Director General EMBL and Director EMBL-EBI
6 hours ago
We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to the Deputy Director General of EMBL and Director of EMBL-EBI. The successful candidate will be responsible for managing the Deputy Director General's schedule, handling correspondence, and coordinating meetings and events.
Key Responsibilities- Manage the EMBL Deputy Director General's schedule, including anticipating and resolving conflicts.
- Handle incoming and outgoing communications, using judgment to act independently, delegate, or escalate as necessary.
- Track and ensure follow-up on all actions for the Deputy Director General.
- Draft and prepare high-quality documents and correspondence.
- Maintain organized filing systems and ensure confidentiality of all records.
- Secretariat duties for EMBL-EBI Senior Management Team meetings.
- Oversee EMBL-EBI Distinguished Lecturer Seminar series.
- Assist in planning and organizing EMBL-EBI meetings, events, and reviews.
- Support EMBL-EBI and EMBL event and meeting participation, including high-profile VIP visits.
- Coordinate closely with various EMBL offices to ensure seamless operations.
- Take and follow up on minutes for meetings involving the Deputy Director General.
- Plan and coordinate complex travel arrangements, including flights, accommodation, transfers, and detailed itineraries.
- Process and manage expenses, ensuring timely reimbursement.
- Supervisory responsibility for Directors' Office PA and Team Admin, including performance reviews and annual assessments.
- Provide coverage for colleagues in the Directors' Office.
- Degree level or equivalent professional experience.
- A proven track record of relevant executive/director-level support in a large organization or C-suite management.
- Good knowledge of Windows, MS Office, email, and web applications.
- Excellent spoken and written English.
- Excellent rapport and communication skills.
- Persuasive interpersonal skills and the ability to build and maintain constructive relationships with internal and external stakeholders.
- Experience in dealing with an international staff and an awareness and understanding of cultural differences.
- Flexibility to respond to changing priorities, often at very short notice.
- Self-motivation and resilience.
- Ability to proactively seek solutions to scheduling conflicts.
- Excellent organizational skills, managing a variety of tasks simultaneously.
- Experience in managing/supervisory responsibility for colleagues.
- Tact, diplomacy, and discretion in handling sensitive or highly confidential material appropriately.
- Ability to work both independently with minimum supervision and as part of a wider support team, to tight or shifting deadlines.
- Willingness to get involved in other project work as necessary.
- Ability to travel to other locations if required.
- Experience of working in an academic, scientific, and/or international environment.
- Knowledge of other European languages, such as German, French, Italian, or Spanish.
- An interest in scientific and academic work.
-
Hinxton, United Kingdom Embl-Ebi Full timeYour role EMBL and EMBL-EBI are seeking a highly adaptable and proactive individual to join our Directors' Office during an exciting period of change. The successful candidate will provide comprehensive support to the Deputy Director General, ensuring the efficient management of schedules, correspondence, and meeting actions. Executive Assistance: ...
-
Hinxton, United Kingdom Embl-Ebi Full timeJob SummaryEMBL-EBI is seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to the Deputy Director General and Director EMBL-EBI. The successful candidate will be responsible for managing complex schedules, coordinating meetings and events, and providing administrative support to the senior leadership team.Key...
-
Hinxton, United Kingdom Embl-Ebi Full timeJob SummaryEMBL-EBI is seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to the Deputy Director General and Director EMBL-EBI. The successful candidate will be responsible for managing complex schedules, coordinating meetings and events, and providing administrative support to the senior leadership team.Key...
-
Hinxton, United Kingdom Embl-Ebi Full timeOpportunity at EMBL-EBIYour RoleJoin the Directors' Office at EMBL and EMBL-EBI as we navigate an exciting phase of transformation. We are seeking a dynamic and resourceful professional to provide extensive assistance to the Deputy Director General, ensuring the effective management of schedules, communications, and follow-up actions.Key...
-
EMBL-EBI–Sanger Postdoctoral
1 month ago
Hinxton, United Kingdom EMBL Full timeYour role Projects may be selected from pre-defined areas or proposed by the applicant. In the case of self-defined projects, the area of work must have been agreed with both EMBL-EBI and Sanger-based group leaders. The postdoctoral fellowships will be awarded in 2025, to start as soon as possible. Fellowships typically begin before the end of the...
-
User Experience Designer at EMBL-EBI
6 days ago
Hinxton, United Kingdom Embl-Ebi Full timeYour Role as a User Experience DesignerAt EMBL-EBI, you'll play a vital role in shaping the user experience for our innovative life science tools and platforms. Your responsibilities will encompass:User Research & Testing: Conduct user research studies (interviews, observations, usability testing) to gain deep insights into user needs and behaviors....
-
User Experience Designer at EMBL-EBI
3 weeks ago
Hinxton, United Kingdom Embl-Ebi Full timeYour Role as a User Experience DesignerAt EMBL-EBI, you'll play a vital role in shaping the user experience for our innovative life science tools and platforms. Your responsibilities will encompass:User Research & Testing: Conduct user research studies (interviews, observations, usability testing) to gain deep insights into user needs and behaviors....
-
Executive Support Specialist
3 weeks ago
Hinxton, United Kingdom Embl-Ebi Full timeProvide Essential Administrative Support to Leaders at EMBL-EBIEMBL and EMBL-EBI are seeking a highly organized and proactive individual to join our Directors' Office during an exciting period of growth. The successful candidate will play a vital role in ensuring the smooth operation of the office by providing comprehensive administrative support to the...
-
Event Coordinator
5 days ago
Hinxton, United Kingdom EMBL-EBI Full timeJob OverviewWe are seeking a highly skilled Event Organiser to join our team at the European Bioinformatics Institute (EMBL-EBI).Key ResponsibilitiesContribute to the smooth running and high standards of EMBL-EBI's diverse and highly acclaimed programme of training and industry events.Collaborate with the Training Team to develop and implement effective...
-
Event Coordinator
5 days ago
Hinxton, United Kingdom EMBL-EBI Full timeJob OverviewWe are seeking a highly skilled Event Organiser to join our team at the European Bioinformatics Institute (EMBL-EBI).Key ResponsibilitiesContribute to the smooth running and high standards of EMBL-EBI's diverse and highly acclaimed programme of training and industry events.Collaborate with the Training Team to develop and implement effective...
-
Hinxton, United Kingdom Embl-Ebi Full timeYour Role at EMBL-EBI As our Equality, Diversity and Inclusion (EDI) Lead, you'll be instrumental in shaping a truly inclusive environment across all of EMBL-EBI's sites. You'll lead a dedicated team and collaborate closely with leadership and staff to implement and refine the organization's EDI strategy. This involves working hand-in-hand with EMBL-EBI's...
-
Hinxton, United Kingdom Embl-Ebi Full timeYour Role at EMBL-EBI As our Equality, Diversity and Inclusion (EDI) Lead, you'll be instrumental in shaping a truly inclusive environment across all of EMBL-EBI's sites. You'll lead a dedicated team and collaborate closely with leadership and staff to implement and refine the organization's EDI strategy. This involves working hand-in-hand with EMBL-EBI's...
-
Biocurator Specialist
7 hours ago
Hinxton, United Kingdom EMBL-EBI Full timeAbout the RoleWe are seeking a highly skilled Biocurator to join our Human Genomics Team at the EMBL European Bioinformatics Institute (EMBL-EBI). The team provides genome variation and regulation resources as part of the Ensembl project, human variation interpretation services including the DECIPHER platform, and data portals for partners around the...
-
Biocurator Specialist
5 hours ago
Hinxton, United Kingdom EMBL-EBI Full timeAbout the RoleWe are seeking a highly skilled Biocurator to join our Human Genomics Team at the EMBL European Bioinformatics Institute (EMBL-EBI). The team provides genome variation and regulation resources as part of the Ensembl project, human variation interpretation services including the DECIPHER platform, and data portals for partners around the...
-
Biocurator - Data Curation Specialist
3 days ago
Hinxton, United Kingdom EMBL-EBI Full timeAbout the RoleWe are seeking a highly skilled Biocurator to join our Human Genomics Team at the European Bioinformatics Institute (EMBL-EBI). As a Biocurator, you will play a crucial role in the development of a new open-source Perturbation Catalogue for harmonised and curated human gene, variant, and expression data.Key ResponsibilitiesDevelop and implement...
-
Biocurator - Data Curation Specialist
3 days ago
Hinxton, United Kingdom EMBL-EBI Full timeAbout the RoleWe are seeking a highly skilled Biocurator to join our Human Genomics Team at the European Bioinformatics Institute (EMBL-EBI). As a Biocurator, you will play a crucial role in the development of a new open-source Perturbation Catalogue for harmonised and curated human gene, variant, and expression data.Key ResponsibilitiesDevelop and implement...
-
GA4GH Product Management Lead
3 days ago
Hinxton, United Kingdom Embl-Ebi Full timeAbout the RoleWe are seeking a highly skilled and experienced Product Management Lead to join our team at Embl-Ebi. As a key member of our organization, you will play a critical role in driving the development and implementation of our genomic standards and products.Key ResponsibilitiesStrategic Leadership: Provide strategic direction and vision for the...
-
GA4GH Product Management Lead
3 days ago
Hinxton, United Kingdom Embl-Ebi Full timeAbout the RoleWe are seeking a highly skilled and experienced Product Management Lead to join our team at Embl-Ebi. As a key member of our organization, you will play a critical role in driving the development and implementation of our genomic standards and products.Key ResponsibilitiesStrategic Leadership: Provide strategic direction and vision for the...
-
Hinxton, United Kingdom EMBL Full timePosition Overview The EMBL-EBI and Sanger Institute are seeking a talented postdoctoral researcher to engage in innovative projects within the realm of molecular biology. Candidates will have the opportunity to select projects from established areas or propose their own, contingent upon approval from both EMBL-EBI and Sanger group leaders. This fellowship is...
-
Bioinformatics Developer
3 days ago
Hinxton, United Kingdom Embl-Ebi Full timeAbout the RoleThis is an exciting opportunity to contribute to the development of highly-used open-source bioinformatics resources at the European Bioinformatics Institute (EMBL-EBI). As a Bioinformatics Developer, you will play a key role in designing and developing user-friendly software and tools for the functional annotation and prioritization of...
