Auction Sales Coordinator

3 weeks ago

London, Greater London, United Kingdom Bonhams Full time
About Bonhams

Bonhams is a prestigious global auction house with a rich heritage, poised for transformative growth. Our international operations span across major cities, where we specialize in various categories, including motor vehicles, fine art, luxury jewellery, and entertainment memorabilia.

About the Team

The jewellery division at Bonhams is renowned for its exceptional expertise. We have consistently led the UK auction market in jewellery for numerous years, setting multiple world records and establishing new global price benchmarks.

Our vibrant and dynamic team comprises qualified gemmologists, jewellery historians, and connoisseurs who stay abreast of market trends. They frequently collaborate with our global jewellery teams across Europe, the USA, Asia, and Australia, as well as with other Bonhams departments, from Designer Handbags and Watches to Contemporary Art, to cross-promote items to both established clients and new collectors.

About the Role

The Sales Coordinator plays a vital role within the expert department, assisting specialists in the successful execution of auctions and the daily operations of the department.

In your capacity as Sales Coordinator, your responsibilities will include:

  • Managing orders for all stationery and gemmological equipment
  • Overseeing various internal functions on 'A' (Auctioneer), Bonhams' intranet system, which includes:

> Accurately receipting property onto A and ensuring proper tagging with corresponding barcode labels

> Updating contracts on the system as necessary and providing vendors with finalized contracts for sale

> Requesting and uploading client information and documentation to A

> Handling all system-generated pre- and post-sale correspondence, along with some bespoke manual correspondence, including the issuance of Introductory Commission letters

Monitoring global sale data for Bonhams and key competitors Coordinating all UK laboratory and workshop runs throughout the year Managing the shipment of loose stones to and from international laboratories Ensuring the secure transfer of property between our offices and salerooms Organizing the international pre-sale tour to key locations twice a year Arranging security personnel and drivers for specialists and department heads during travel Collaborating with the Gallery team for the setup and execution of multiple sale previews annually Printing and binding condition reports and laboratory certificates for previews Providing logistical support for all evening events Coordinating with Client Services and the Bids department as needed Managing all post-sale shipments of sold lots to buyers and offices Supporting various day-to-day activities to ensure the department operates smoothly and efficiently

Key Skills and Experience

  • Strong time management, organizational, and prioritization skills, with the ability to manage workflow under pressure
  • Excellent problem-solving abilities
  • Initiative and determination to achieve success
  • Outstanding communication skills across all platforms with colleagues, clients, laboratories, and suppliers
  • A flexible approach and willingness to assist the team beyond core responsibilities
  • Previous experience in an administrative role, not necessarily within the auction sector

What we offer

Our benefits and perks include:

  • Generous holiday allowance, increasing with service
  • Comprehensive healthcare and life assurance
  • Enhanced maternity and paternity leave
  • Cycle to Work Scheme
  • Season Ticket Loan

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