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Auction Sales Coordinator
2 months ago
Bonhams is a prestigious global auction house with a rich heritage, currently positioned for significant transformation. Our international operations span major cities, including London, Paris, New York, Los Angeles, and Hong Kong, where we conduct sales across various categories, such as motor vehicles, fine art, jewelry, and entertainment memorabilia.
About the Team
The jewelry division at Bonhams is founded on unparalleled expertise. We have consistently led the UK auction market in jewelry for numerous years, setting multiple world records and establishing new global price benchmarks.
Our dynamic team comprises qualified gemmologists, jewelry historians, and connoisseurs who stay abreast of market trends. They regularly collaborate with our global jewelry teams across Europe, the USA, Asia, and Australia, as well as other Bonhams departments, including Designer Handbags, Watches, and Contemporary Art, to effectively market items to both established clients and emerging collectors.
About the Role
The Sales Coordinator plays a vital role within the expert department, assisting specialists in the successful execution of auctions and the daily operations of the department.
As a Sales Coordinator, your responsibilities will include:
- Managing orders for all stationery and gemmological equipment
- Overseeing various internal functions on 'A' (Auctioneer), Bonhams' intranet system, which includes:
> Accurately receipting property onto 'A' and ensuring proper tagging with corresponding barcode labels
> Updating contracts on the system as necessary and providing vendors with finalized sale contracts
> Requesting and uploading client information and documentation to 'A'
> Handling all system-generated pre- and post-sale correspondence, along with bespoke manual correspondence, including Introductory Commission letters
Monitoring global sale data for Bonhams and its primary competitors Coordinating all UK laboratory and workshop runs throughout the year Managing the shipment of loose stones to and from international laboratories Ensuring secure transfers of property between our offices and salerooms Organizing the international pre-sale tour to New York and Hong Kong biannually Arranging security personnel and drivers for specialists and department heads during travel Collaborating with the Gallery team to set up and deliver multiple sale previews annually Printing and binding condition reports and laboratory certificates for previews Providing logistical support for evening events Liaising with Client Services and the Bids department as needed Coordinating all post-sale shipments of sold lots to buyers and offices Supporting various day-to-day activities to ensure the department operates smoothly and efficientlyKey Skills and Experience
- Exceptional time management, organizational, and prioritization skills, with the ability to manage workflow under pressure
- Strong problem-solving abilities
- Initiative and determination to achieve success
- Excellent communication skills across all platforms with colleagues, clients, laboratories, and suppliers
- A flexible approach and willingness to assist the team beyond core responsibilities
- Previous experience in an administrative role is advantageous
What we offer
Our benefits and perks include:
- Generous holiday allowance, increasing with service
- Comprehensive healthcare and life assurance
- Enhanced maternity and paternity leave
- Cycle to Work Scheme
- Season Ticket Loan
