Lead Office Coordinator

3 weeks ago

Wallingford, Oxfordshire, United Kingdom Berry Recruitment Full time £30,000

Berry Recruitment is currently seeking a dedicated and skilled Lead Office Coordinator to join a dynamic and welcoming organization.

This position presents a remarkable opportunity for an experienced office professional who is approachable, detail-oriented, and enthusiastic about their work.

In this role, you will utilize your administrative skills across multiple areas, including Human Resources, Facilities Oversight, Fleet Coordination, Health & Safety Compliance, and IT Support, while providing essential daily office assistance.

Within this vibrant and encouraging workplace, you will have the chance to make a meaningful contribution while advancing your career.



Position:
Lead Office Coordinator

Compensation:
Competitive Salary

Key Responsibilities of the Lead Office Coordinator:

Human Resources:

Delivering administrative support to the leadership team, including drafting communications, recording meeting minutes, preparing HR and CRM reports, and maintaining office protocols.

Overseeing the onboarding process for new employees, from offer letters to training and reference checks.

Managing training logistics, including the distribution and collection of induction checklists, booking training sessions, and maintaining training documentation.

Coordinating background checks and necessary certifications.
Assisting managers with performance reviews, disciplinary actions, and policy development.

Serving as the primary contact for general inquiries and updating the HR team as needed.


Health & Safety Compliance:

Supporting the upkeep of company records and Health and Safety documentation as outlined in the ISO9001 Procedures Manual.

Managing the ISO compliance process, including record-keeping and audits.
Conducting regular Risk Assessments for facilities, vehicles, and personnel.
Updating and maintaining all Health and Safety policies and documentation.
Coordinating with suppliers for regular equipment inspections.
Ensuring adherence to audit standards.

Facilities Oversight:
Ensuring the office environment is safe and well-maintained for all employees.
Managing relationships with service providers for building maintenance and site management.

Fleet Coordination:
Ensuring vehicle registrations, services, and inspections are current.
Managing vehicle insurance and related services.
Ensuring vehicles are kept in excellent condition.
Liaising with leasing companies and staff regarding vehicle matters.
Providing guidance and support for vehicle repairs.
Maintaining records for sales staff vehicle insurance.

IT Support:
Overseeing the Asset Register for the organization.
Communicating with IT service providers.
Performing additional tasks to support IT operations as required.
Managing inventory and ordering necessary supplies.

Additional Responsibilities:
Organizing company events, including invitations, venue bookings, and catering arrangements.
Coordinating travel logistics and entertainment needs.
Managing stock orders across the organization.
Overseeing mobile phone and internal communication systems; updating contact directories and tracking expenses.
Managing office equipment and supplies, including printers and stationery.
Contributing to continuous improvement initiatives within the organization.

Candidate Profile:
Strong interpersonal abilities.
High attention to detail and accuracy.
Excellent written and verbal communication skills.
Strong organizational and planning capabilities.
Ability to collaborate effectively with individuals at various levels of the organization.
Proficient in IT, particularly Microsoft Excel, Word, and Outlook.

We welcome candidates with diverse experiences who believe they can add value to this role.

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