Healthcare Administrative Coordinator

2 months ago


Wallingford, Oxfordshire, United Kingdom NHS Professionals Limited Full time

Job Overview

NHS Professionals Limited is in search of a committed and detail-oriented Part-time Healthcare Administrative Coordinator to enhance our team. In this capacity, you will deliver vital administrative assistance to healthcare professionals, ensuring the efficient functioning of our medical services.

Key Responsibilities

Your role will involve supporting the preparation of reports, drafting letters and communications, including transcribing from digital dictation when necessary, and ensuring timely uploading of patient data onto relevant systems.

Primary Duties Include:

  • Assisting with the preparation of reports and correspondence, including digital dictation transcription.
  • Managing multiple inboxes efficiently.
  • Handling telephone inquiries, taking messages, and processing requests.
  • Recording and producing minutes from meetings and tracking follow-up actions.
  • Utilizing Microsoft Office applications such as Word, Excel, Teams, and Outlook as needed.
  • Supporting the training and mentoring of Junior Administrators within the team.
  • Assisting with reception duties for outpatient services when necessary.
  • Monitoring and ordering office supplies as required.
  • Coordinating with the Estates Department for maintenance and ensuring satisfactory completion of tasks.
  • Maintaining organized and updated notice boards for staff information.
  • Performing additional tasks as directed by the Office Manager to enhance team service quality.
  • Contributing to the creation of documentation for new procedures.
  • Ensuring Trust policies, procedures, and fire safety documentation are current.

Required Skills and Experience

Essential Qualifications:

  • Prior experience in an administrative role.
  • Familiarity with NHS operations.
  • Strong communication and telephone skills.
  • Knowledge of relevant systems such as Rio, Bighand, and Docman, along with previous secretarial experience.


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