Administrative Support Specialist

2 weeks ago

Central London, United Kingdom RGB Network Full time
About the Role

We are seeking an experienced Administrative Support Specialist to join our team at RGB Network. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Coordinate office activities and operations to ensure efficiency and compliance with company procedures
  • Manage telephone and email enquiries, responding promptly and professionally
  • Develop and maintain filing systems, ensuring accurate and up-to-date records
  • Schedule and attend meetings, creating agendas and taking minutes
  • Organize travel and accommodation for staff, ensuring seamless logistics
  • Prepare and send correspondence, using a variety of software packages
  • Develop and maintain office systems and databases, ensuring data accuracy and integrity
  • Liaise with staff in other departments and external contacts, building strong relationships
  • Order and maintain stationery and equipment, ensuring a well-stocked office
  • Organize and send outgoing post, ensuring timely delivery
  • Store and retrieve paperwork, documents, and computer-based information, maintaining confidentiality
  • Perform photocopying, scanning, and printing tasks, as required
  • Prepare quotes, tenders, and project reports for management, using data analysis skills
Requirements
  • Experience in a construction or engineering administrative role
  • Proficiency in Sage or Eque2 software
  • Strong organizational skills, with attention to detail
  • Good understanding of invoicing and purchase order processes
  • Excellent oral and written communication skills
  • Tact, discretion, and respect for confidentiality
  • Pleasant, confident telephone manner
What We Offer
  • Competitive salary of £27,000
  • 20 days holiday + bank holidays
  • Company pension scheme
  • Onsite parking
  • Private medical insurance

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