Administrative Coordinator
1 day ago
The Marketing Administrator will provide direct support to the Director of Marketing and assistance to the marketing team. This role is a 6-month maternity cover contract, office-based, 5 days a week at our Windsor office in Berkshire.
Key Responsibilities:
- Diary management for the UK Marketing Director, including organizing meetings and travel arrangements.
- Collate the UK Marketing Director's expenses on a monthly basis.
- Make travel and accommodation arrangements for the UK Marketing Director, adhering to InterSystems travel policy and procedures.
- Document meetings as requested.
- Categorize emails in the UK Marketing Director's inbox to help with prioritization.
- Ensure discretion regarding access to email inbox, voicemails, and sensitive documents.
- Assist the Marketing Director and Marketing Programme Managers in the execution of marketing programmes, campaigns, and public relations activities.
- Ensure all collateral is up-to-date and that there are enough copies in stock to supply events, arrange re-printing and localisation as needed, and circulate to sales and marketing; update intranets with locally generated material.
- Responsible for the preparation and shipping of marketing material and equipment needed for events, liaise with storage warehouse to ensure accuracy of stocks, and local stock is tidy.
- Attendance at events (occasionally overseas) may be required.
- Provide direct and hands-on support running the UK annual events and take ownership of designated areas.
- Maintain marketing schedules and calendars (on SharePoint, Quickfold, etc).
- Prepare the Monthly Marketing Report for the team to update each month and ensure the team completes it on time.
Requirements:
- Customer and vendor relations experience.
- Advanced knowledge of MS Office: Word, Excel, PowerPoint, Outlook.
- 2 years related experience.
InterSystems is an equal opportunities employer and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.
We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join our organization.
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