Administrative Support Specialist
1 month ago
Position: Administrative Support Specialist
Reporting to: Office Manager
Role: Administrative Support Specialist
Work Arrangement: On-site only (no remote options available)
Available Shifts:
2 - Monday to Thursday, 1pm - 5pm & Friday 12:30pm -
Please indicate your preferred shift when submitting your application.
Compensation: £12.00 per hour
Experience Required: Minimum of 1 year in an administrative role
Note: On-the-job training will be provided.
Key Responsibilities
Primary Duties:
- Regularly update and manage our external software database systems.
- Evaluate employee performance and provide feedback.
- Offer general administrative assistance to management.
- Support the Office Manager with various tasks, including handling phone inquiries, drafting correspondence, creating spreadsheets, and organizing documents.
Qualifications
Essential Skills:
- Experience with scheduling and invoicing software.
- Prior experience in an office setting is crucial.
- Proficiency in Microsoft Office Suite.
- Strong written and verbal communication abilities.
- High attention to detail.
- Ability to work autonomously with minimal oversight.
- Effective time management and prioritization skills.
- Strong organizational capabilities and the ability to handle sensitive information.
- Excellent record-keeping skills.
Additional Requirements
The Role: - Assist care staff in the community and during training. - Serve as a mentor for new and existing personnel, facilitating shadowing opportunities. - Conduct risk assessments and reviews in clients' homes. - Participate in on-call responsibilities. - Perform spot checks and report any notable practices to the office. - Must be trained in medication administration. - Ability to remain calm and effective under pressure and in emergency situations. - Strong written and verbal communication skills are essential.
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