Facilities Operations Coordinator

3 weeks ago

Cannock, Staffordshire, United Kingdom Midlands Partnership NHS Foundation Trust Full time

Position Overview

The Facilities Operations Coordinator plays a crucial role in overseeing the efficient functioning of facilities management within the organization. This position involves coordinating various operational aspects to ensure a seamless service delivery across multiple sites.

Team Leadership

The role includes supervising the following staff:

  • 4 x Band 2 Porters at RWC
  • 1 x Band 2 Stores Porter at RWC
  • 5 x Band 2 Porters at SGH
  • 1 x Band 2 Stores Porter at SHG

Additionally, the Band 4 position will require a flexible approach, working across two sites with a rotation of duties.

Key Responsibilities

Staff Management:

  • Oversee communications through emails and job management systems.
  • Manage staff rotas for both locations.
  • Handle health roster finalizations and leave approvals.
  • Conduct sickness management and return-to-work interviews.
  • Facilitate appraisals, one-on-one meetings, and staff inductions.
  • Administer training and compliance documentation.
  • Complete risk assessments related to workplace safety.

Inventory and Logistics Management:

Responsible for the management of inventory systems, including:

  • System management for stores and procurement.
  • Oversight of commercial fleet management for leased vehicles.
  • Monitoring vehicle usage and conducting regular checks.
  • Liaising with team managers and administrative staff regarding vehicle operations.

Porter Services Coordination:

Manage the following services:

  • Catering logistics and food distribution.
  • Mail collection and delivery services.
  • Waste management operations.
  • Linen distribution across sites.
  • Patient transport services and equipment handling.
  • Furniture movement and medical gas management.

Internal Transport Management:

Oversee internal transport requests and ensure efficient allocation of resources.

About Midlands Partnership NHS Foundation Trust

Joining our team means contributing to the well-being of the community. We are committed to supporting your professional growth and offer:

  • Career development opportunities.
  • Comprehensive NHS pension scheme.
  • Generous leave policies.
  • Flexible working arrangements.
  • Health and well-being resources.
  • Support for travel time in community roles.
  • Lease car options for eligible staff.
  • Salary sacrifice schemes for vehicles and bicycles.
  • Free parking at all trust locations.
  • Annual flu vaccinations.
  • Access to a hardship fund for additional support.

We pride ourselves on being a diverse and inclusive organization, offering various staff networks for connection and support.

Job Requirements

Qualifications:

  • NVQ Level 3 in Facilities Management or equivalent experience.
  • Commitment to ongoing training and development.
  • Attention to detail in all tasks.
  • Adaptability to changing work allocations.
  • Strong communication skills with diverse stakeholders.
  • Understanding of health or social care environments.

Experience:

  • Background in healthcare facilities management.
  • Experience in service monitoring and evaluation.
  • Proficiency in relevant software applications.
  • Familiarity with NHS Private Finance Initiative.

Skills and Abilities:

  • Ability to effectively lead teams and manage contractors.
  • Strong verbal and written communication skills.
  • Capability to maintain high service standards.
  • Problem-solving skills with a proactive approach.
  • Competence in IT applications.
  • Excellent interpersonal and negotiation skills.
  • Flexibility to adapt to procedural changes.

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