HR Officer

4 weeks ago

London, Greater London, United Kingdom MLC Partners Full time
Job Title: HR Officer

MLC Partners is seeking a skilled and experienced HR Officer to join our team. As an HR Officer, you will play a vital role in supporting all aspects of the employee lifecycle, from recruitment to onboarding and beyond.

Main Responsibilities:
  • Recruitment: Oversee recruitment administration, including drafting job descriptions, advertising roles, shortlisting candidates, organizing interviews, issuing offers, and preparing contracts of employment.
  • Onboarding & Contractual Changes: Issue new contracts of employment, monitor probation periods, track expiring contracts, produce and issue contract changes for payroll processing, and ensure compliance with contractual terms and visa restrictions.
  • Visa Compliance: Collaborate with the HR Manager on visa-related matters, verify the immigration status of non-UK nationals, advise on work restrictions, track expiring work visas, and ensure recruitment campaigns meet criteria for work visa sponsorship and maintain proper documentation.
  • Grievance & Disciplinary: Take notes at disciplinary and grievance meetings, support the Head of HR and department heads with disciplinary and grievance matters, source legal or HR advice from third parties as needed, and prepare letters inviting staff to meetings and documenting outcomes.
  • HR Record Keeping: Maintain general changes to employee records, accurately update staff lists and database records, maintain personnel files and HR server, and ensure academic and administrative staff lists are current and accurate.
  • Policies and Processes: Manage and develop administrative processes and systems within the HR department, keep documentation up to date, assist the Head of HR with updates to the Employee Handbook, implement improvements to current HR processes and policies, and produce data reports and statistics as needed.
  • General HR Administration: Provide coverage for the HR Manager and HR Administrator during absences, offer advice on sick leave, parental leave, and annual leave, manage reference and tenancy requests, conduct audits of HR records, hold meetings to discuss maternity/paternity leave entitlements, assist with internal and external training sessions, manage the administration of the Annual Review Process, process and maintain Student Assistantship applications, maintain office supplies of stationery and printing materials, promote staff well-being and positive mental health, and contribute to HR projects as assigned by the Head of HR.

All staff must comply with all legislative and regulatory requirements, adhere to the institutional Code of Behavioural Expectations and other policies, and undertake tasks as may reasonably be expected within the scope and grading of the role.

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