Facilities Coordinator

6 days ago

Tipton, United Kingdom Adecco Full time
Job Summary

Adecco is seeking a highly organized and detail-oriented Facilities Administrator to join our team. As a key member of our facilities function, you will play a vital role in supporting our operations and ensuring the smooth day-to-day running of our facilities.

Key Responsibilities
  • Manage incoming and outgoing mail, ensuring timely and efficient distribution.
  • Purchase and issue stationery, adhering to purchase agreements and guidelines.
  • Maintain noticeboards in an organized manner, ensuring relevant information is circulated in a timely manner.
  • Coordinate repairs and maintenance for our buildings and equipment.
  • Resolve internal and external customer inquiries, providing exceptional customer service.
  • Assist in the coordination, organization, recording, and production of contractor, visitor, and tenant identity cards.
  • Manage the day-to-day administration of access control systems.
  • Arrange for corrective action and repair of CCTV and alarm systems, as needed.
  • Coordinate meeting room reservations.
  • Maintain computer-based record systems within the Facilities department.
  • Raise and process purchase orders and invoices.
  • Coordinate IT and telephony requests with our suppliers.
  • Contribute to the performance management/measurement of Facilities contracts.
  • Exercise cost awareness and assist with budgetary control for specific areas of Facilities activities.
  • Take charge and run the reception area, when required.
  • Maintain a clear and detailed log of all Procurement Card transactions.
  • Assist with the recording and ordering of operational keys, as needed.
  • Participate in contract review meetings with contract account managers.
  • Support the maintenance of the environmental ISO14001 standard.
  • Assist in preparing and testing local emergency preparedness and supporting site emergency teams.
  • Contribute to the administration of operational budgets and projects.
  • Ensure adherence to internal controls and procedures.
  • Provide short-term cover for the Facilities Co-ordinator.
Requirements
  • A good general education with GCSE Grades A to C or equivalent.
  • Proficiency in computer skills.
  • Excellent customer service and communication skills, with a pleasant telephone manner.
  • Attention to detail and ability to work independently with minimal supervision.
  • Flexibility and willingness to occasionally travel to provide support at our other facilities offices.
  • Knowledge of our company and systems (E5 / CROWN / CAD) would be advantageous.

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