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Facilities Coordinator
2 months ago
Adecco is seeking a highly organized and detail-oriented Facilities Administrator to join our team. As a key member of our facilities function, you will play a vital role in supporting our operations under the supervision of our Facilities Co-ordinator.
Key Responsibilities- Manage incoming and outgoing mail, ensuring timely and efficient distribution.
- Purchase and issue stationery, adhering to purchase agreements and guidelines.
- Maintain noticeboards in an organized manner, ensuring relevant information is circulated in a timely fashion.
- Coordinate repairs and maintenance for our buildings and equipment.
- Resolve internal and external customer inquiries.
- Assist in the coordination, organization, and production of contractor, visitor, and tenant identity cards.
- Manage the day-to-day administration of access control systems.
- Coordinate meeting room reservations.
- Maintain computer-based record systems within the Facilities department.
- Raise and process purchase orders and invoices.
- Coordinate IT and telephony requests with our suppliers.
- Contribute to the performance management and measurement of Facilities contracts.
- Exercise cost awareness and assist with budgetary control for specific areas of Facilities activities.
- Take charge and run the reception area, when required.
- Maintain a clear and detailed log of all Procurement Card transactions.
- Assist with the recording and ordering of operational keys, as needed.
- Participate in contract review meetings with contract account managers.
- Support the maintenance of the environmental ISO14001 standard.
- Assist in preparing and testing local emergency preparedness and supporting site emergency teams.
- Contribute to the administration of operational budgets and projects.
- Ensure adherence to internal controls and procedures.
- Provide short-term cover for the Facilities Co-ordinator.
- A good general education with GCSE Grades A to C or equivalent.
- Proficiency in computer skills.
- Excellent customer service and communication skills, with a pleasant telephone manner.
- Attention to detail and ability to work independently with minimal supervision.
- Flexibility and willingness to occasionally travel to provide support at our other facilities offices.
- Knowledge of our company and systems (E5 / CROWN / CAD) would be advantageous.
