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Business Services Manager
2 months ago
We are seeking an experienced and motivated Business Services Manager to play a critical role in ensuring the smooth operation of our Dundee HQ. This role is responsible for the effective management of our facilities, health and safety compliance, and supporting the Director of Global Operations with scheduling and appointments.
Key Responsibilities- Facilities Management
- Oversee the day-to-day operations and upkeep of our Dundee HQ.
- Ensure the proper maintenance and functionality of all facilities, including building repairs, security, and equipment.
- Liaise with external contractors and suppliers to manage building services including cleaning, utilities, and waste management.
- Monitor and manage office supplies and equipment inventory to ensure smooth operational activities.
- Health & Safety
- Act as the main point of contact for all Health & Safety matters.
- Ensure compliance with all local, national, and international health and safety regulations.
- Conduct risk assessments and ensure that all safety policies and procedures are up to date and communicated across the organisation.
- Provide training and guidance to staff regarding Health & Safety best practices and emergency protocols.
- Travel Coordination
- Manage complex international travel arrangements for staff and volunteers, including booking flights, accommodations, and ground transportation.
- Ensure travel plans are in compliance with relevant visa, vaccination, and insurance requirements.
- Liaise with travel agencies, embassies, and insurance companies to ensure smooth and compliant overseas operations.
- Keep track of travel schedules and maintain travel records.
- Administrative Support
- Manage the Director of Operations' calendar, including scheduling meetings, appointments, and travel itineraries.
- Prepare briefing documents, reports, and meeting agendas as required by the Director of Operations.
- Provide general administrative support, including handling correspondence, processing expenses, and maintaining records.
Please note that all personal documents are deleted and destroyed as soon as the applicable position has been filled. We are a Disability Confident employer and recognise our employees as our greatest asset; we guarantee an interview for candidates with disabilities who meet the essential criteria. We will consider and implement reasonable adjustments you may require during our recruitment process and throughout your employment should you be successful.
