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Administrative Support Specialist
3 months ago
Job Overview
Administrative Support Specialist - Band 3
Permanent Position / Weekly Hours
The successful candidate will deliver administrative, transactional, and operational assistance to various departments within Estates & Facilities across multiple projects.
Key Responsibilities
- Compile, produce, and disseminate documents, reports, and meeting materials for the Estates & Facilities Managers, including Executive Team Meetings, Trust Leadership Team, Board Committees, and Board meetings;
- Adhere to the Trust's financial protocols, which include creating new orders, managing goods receipt, and conducting year-end processing;
- Provide administrative support for the Trust's Car Parking Management system to the Business Support Manager;
- Assist in the administration of FM Systems and Access Control Systems within the Trust;
Additional Information
For further details regarding this role, please refer to the attached support documentation. This will provide a comprehensive overview of the job role and its requirements.
About Coventry and Warwickshire Partnership Trust
Our service has received an overall rating of Good from the CQC, with an Outstanding rating for care and compassion, a recognition we take great pride in. We have also been acknowledged both locally and nationally through various awards for the services we deliver.
Coventry and Warwickshire Partnership Trust offers a comprehensive range of expanding physical, mental health, and learning disability services to children, young adults, adults, and older adults across numerous locations.
Our services cater to a population exceeding one million residents in Coventry and Warwickshire, and we also provide specialized services to a broader geographical area, attending to approximately 5,000 patients daily.
Job Duties
- Reproduce and organize meeting papers on a monthly basis, including folder management;
- Manage incoming calls in the office and respond to inquiries appropriately;
- Oversee correspondence and communication within the Department, including post and user information alerts;
- Maintain filing systems for the Estates and Facilities administrative office;
- Order stationery and manage stock levels as necessary, ensuring appropriate storage for office supplies. Keep the stationery area organized and well-stocked;
- Engage in appraisals and personal reviews, working towards achieving set objectives;
- Consistently exhibit and promote behaviors and actions that reflect the Trust's values;
- Undertake any additional tasks as required, in line with the grade and nature of the position.
For further details regarding this role, please refer to the attached support documentation. This will provide a comprehensive overview of the job role and its requirements.
Candidate Profile
Qualifications
Essential
- Good general education (GCSE English & Maths A-C)
- Proficient in computer skills to ECDL level or equivalent
- NVQ Level 3 in a relevant Business Administration or Information subject
Knowledge & Skills
Essential
- Strong written communication skills
- Willingness and ability to utilize a variety of business-critical systems
Experience
Essential
- Experience with Microsoft Office applications (Word, Excel, Outlook, PowerPoint, and Access)
Other Requirements
Essential
- Must possess independent means of transportation
