Business Operations Assistant

3 weeks ago

London, Greater London, United Kingdom StoneX Full time

Position Overview

This is a permanent, full-time role with a hybrid work model, requiring presence in the office three days a week.

As a key player in a global financial services organization, StoneX operates with a workforce of 4,300 professionals and serves over 400,000 clients across more than 80 locations worldwide. We pride ourselves on our commitment to innovation, fostering human connections, and delivering exceptional products and services to a diverse range of investors.

Joining StoneX means becoming part of a sophisticated financial services network that links businesses, organizations, and investors to the global markets ecosystem. You will have access to our advanced digital platforms, comprehensive clearing and execution services, personalized support, and extensive industry knowledge. Enhance your career with us and contribute meaningfully to the realm of global finance.

Key Responsibilities

In light of recent changes and expansion, StoneX is transitioning to a more digital approach for managing business signings, creating an opportunity for an Administrative Assistant to oversee this crucial process.

The Administrative Assistant is essential to our operations, collaborating with both internal and external teams during the final stages of document execution. Responsibilities include maintaining up-to-date records, scheduling meetings, and coordinating with various internal departments.

Main Duties Include:

  • Preparing all necessary documentation accurately, ensuring thorough review and readiness for signing.
  • Acting as the primary point of contact, ensuring compliance with established processes by all teams, both in London and globally, prior to signing.
  • Assisting with notarization, legalization, and translation tasks, including coordinating appointments and document delivery.
  • Keeping precise records of signed documents and staying informed about entity lists.
  • Providing quarterly support in compiling and preparing Board materials.
  • Performing various administrative tasks as assigned.

Qualifications

To be considered for this role, you will need:

  • Availability to work 25 hours per week.
  • A minimum of five years of experience in office administration within a fast-paced environment.
  • Proficiency in all Microsoft Office applications, including Outlook, Word, Excel, MS Teams, and PowerPoint.
  • Strong organizational skills, effective communication, proactive attitude, accuracy, and attention to detail.

What Sets You Apart:

  • Ability to work independently while also being a collaborative team member.
  • Excellent interpersonal skills, with the capability to engage with individuals at all levels, including senior management.
  • Experience in the financial services sector is preferred.

Education / Certification Requirements:

  • A Level qualifications.
  • GCSE qualifications.

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