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Administrative Coordinator for Contracts
2 months ago
About the Role:
We are seeking a highly organized and detail-oriented Contracts Administrator to join our team at Equans. As a key member of our Water Compliance team, you will play a crucial role in ensuring compliance and quoted remedial works are fully logged and prepared ahead of attendance at site.
Key Responsibilities:
- Generate quoted works within SAP and Plan-on in a timely manner, updating the Quotation System with job numbers and any additional information as required.
- Upload statutory documentation to internal trackers, and issue Stat Docs to designated customer Compliance Teams for upload to client portals / Sharepoint.
- Quality check invoices & credits within Coupa for correct and matching information, dispute discrepancies with subcontractor or suppliers.
- Liaise with Regional Managers and Supervisors to effectively deal with subcontractor & supplier invoicing queries, escalating issues where necessary to Management team.
- Arrange and order Supervisor and Engineer workwear through the Swift Industrial portal, logging items and distribution once items have been quality checked.
- Carry out general administrative duties in line with departmental policies & procedures as required, including cross-training on other administrative roles to provide absence cover.
- Undertake any 'ad hoc' duties as requested by Management Team.
What We Offer:
- A competitive salary banding of £25,000 – £26,500 per annum, dependent upon skills and experience, as well as a benefits package that includes 24 days annual leave, life cover, employee discount shopping schemes, gym membership discounts, cycle to work scheme, holiday purchase scheme, and access to our growing employee networks.
- A strong IT skills including full range of Microsoft applications, and knowledge of the Water Treatment industry is advantageous.
About Equans:
Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros. In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.
