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Administrative Receptionist

2 months ago

Woking, Surrey, United Kingdom Kent Plc Full time
About You:

Join Our Team and Empower Your Potential.

At Kent, we are driven by a shared vision to innovate and excel in the energy sector. We are looking for individuals who are eager to explore their capabilities and contribute to significant projects that impact the global energy landscape.

Our Mission and Values:

Kent is dedicated to addressing the pressing energy challenges of our time with responsibility and foresight. Our diverse team embodies a collective spirit that fuels our commitment to excellence for our clients, stakeholders, and the environment. Our core values guide us daily:

- We STRIVE FOR GREATNESS
- We Embrace EMOTIONAL INTELLIGENCE
- We are COMMITTED TO HIGH PERFORMANCE
- We Foster LIMITLESS THINKING

Discover more about our Mission, Values, and Guiding Principles that inspire us.

Role Overview:

Kent is seeking a receptionist to provide essential support in our office environment. This role involves managing front desk operations and ensuring a welcoming atmosphere for visitors.

Key Responsibilities:

Reception Duties:
  • Welcome clients and guests, coordinating visitor parking as necessary.
  • Manage incoming phone calls, screening and directing them appropriately.
  • Provide accurate information in-person and through phone/email communication.
  • Uphold office security by adhering to safety protocols and monitoring access at the reception area.
  • Maintain a tidy and organized reception space, ensuring all necessary supplies are available.
  • Oversee the meeting room suite, ensuring readiness for scheduled meetings.
  • Arrange catering for meetings, including beverage and meal setup.
  • Handle daily mail and deliveries, sorting and distributing as needed.
  • Coordinate courier services when required.
  • Manage taxi bookings and maintain a log of transportation requests.
  • Order and distribute office supplies to staff.
  • Control stock levels of personal protective equipment (PPE).
  • Order catering supplies for the office, including beverages and snacks.
Administrative Support Duties:
  • Assist with the onboarding process for new employees, including IT setup and access arrangements.
  • Process new supplier requests.
  • Organize staff collections and cards.
  • Coordinate lunches and refreshments for meetings as needed.
  • Arrange travel and accommodation through the corporate travel service.
  • Update CVs to align with company standards.
  • Support new employee orientations.
  • Aid in the organization and archiving of office documents to maintain a clutter-free workspace.
  • Keep a record of staff parking allocations.
We are committed to fostering a diverse and inclusive workplace where everyone can thrive. From the outset, we offer a variety of family-friendly policies, flexible working options, and employee networks to support our diverse workforce.

As an Equal Opportunities Employer, we welcome applications from individuals of all backgrounds, cultures, and abilities. We are dedicated to providing necessary accommodations to ensure all candidates can perform at their best throughout the recruitment process.