Lead Project Coordinator

4 weeks ago

Sutton Coldfield, Birmingham, United Kingdom The Royal Marsden NHS Foundation Trust Full time

Position Overview

The Royal Marsden NHS Foundation Trust is seeking a Lead Project Coordinator to oversee a range of significant strategic initiatives during a transformative period within the organization. This role involves managing several high-stakes projects from their initial stages through to completion across diverse clinical and administrative environments. The position is primarily based at our headquarters, with necessary travel to various NHS locations as part of the responsibilities. The ideal candidate will possess a minimum of three years of experience in the healthcare sector, demonstrating a successful history of project execution. Strong communication skills, proven leadership capabilities, and experience in matrix management are essential for this role. The Lead Project Coordinator should hold a PRINCE2 practitioner certification and be committed to enhancing the professional development of the team through constructive feedback and personal growth opportunities, ensuring that all team members achieve project deliverables to a high standard, within the specified timeframe and budget.

Key Responsibilities

The successful candidate will be accountable for the planning and execution of various strategic clinical projects, which include but are not limited to:

  • Overseeing a comprehensive program aimed at updating clinical technologies within laboratories across the Trust, which encompasses a complex array of sub-projects, supported by a knowledgeable subject matter expert.
  • Reporting on project activities, progress, risks, and issues to relevant project and program stakeholders.
  • Developing and implementing a technology refresh strategy for clinical laboratory equipment, including analyzers, scanners, and point-of-care devices.
  • Managing ad-hoc clinical technology projects as directed by the program manager or senior leadership team.

The appointee will ensure that all projects are delivered on schedule, within budget, and to the agreed quality standards that align with business objectives. Collaboration with key stakeholders from both the business and the Digital Diagnostics Program is crucial, as is working closely with other Program and Project Managers. The Lead Project Coordinator will play a pivotal role in the planning phase of significant projects, focusing on initiatives that support the long-term goals for diagnostic services within the Trust.

About The Royal Marsden NHS Foundation Trust

The Royal Marsden NHS Foundation Trust is a premier cancer care institution dedicated to providing the highest quality of cancer treatment and care globally. Our mission is to enhance patient outcomes through innovative approaches to diagnosis and treatment. We employ over 4,500 professionals across a wide array of disciplines, including nursing, medical, scientific, radiographic, pharmaceutical, occupational therapy, finance, and administrative services. With two hospitals and a Medical Daycare Unit, we are committed to excellence in cancer care. Our team is at the core of our operations, and we offer a dynamic work environment, comprehensive staff benefits, opportunities for learning and development, and clear career progression pathways. We encourage flexible working arrangements to support our employees' work-life balance and seek individuals who are dedicated to excellence and share our values.

Job Responsibilities

For further details regarding this role, please refer to the attached comprehensive Job Description and Person Specification.

The Lead Project Coordinator will be responsible for the successful delivery of key strategic IT initiatives, ensuring compliance with the Trust's PMO framework. Key duties include:

  • Delivering projects in alignment with established milestones, budgets, and timelines, while demonstrating success through measurable outcomes and key performance indicators.
  • Maintaining project plans, including regular reporting, monthly updates, risk management logs, and exception reports to ensure all work remains on track to meet agreed objectives.
  • Collaborating with the Project Board and end-users to design process changes that align with system functionalities and mitigate associated risks.
  • Engaging with both internal and external suppliers to guarantee effective project delivery within the defined timeframes, budget constraints, and quality standards.

Qualifications and Skills

Essential

  • A degree or equivalent experience.
  • PRINCE2 Practitioner certification.

Desirable

  • MSP qualification.
  • ITIL qualification.

Skills and Abilities

Essential

  • Strong theoretical knowledge of Project Management and Change Management techniques.
  • Excellent report writing and budgeting capabilities.
  • Outstanding communication skills, both written and verbal.
  • Exceptional organizational and time management skills.
  • Proven ability to prioritize competing demands and meet tight deadlines.
  • Practical experience in applying and adapting PRINCE2 methodologies.
  • Demonstrated leadership qualities with the ability to inspire and motivate team members.
  • Capacity to work collaboratively within a team environment.
  • Insight into personal strengths and areas for development.
  • Experience in managing multiple concurrent projects.
  • Familiarity with change management processes and overcoming resistance to change.
  • Evidence of successful completion of complex projects within specified timelines.
  • Experience in managing projects led by third-party suppliers.
  • Background in managing data migration and integration projects.

Desirable

  • Understanding of hospital operations.
  • Experience managing projects with a contract value exceeding £1 million in a healthcare context.
  • Experience in requirements gathering.

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