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Facilities and Sustainability Coordinator

2 months ago

Kingsley Park, United Kingdom ILG Full time
About the Role

This is a dynamic and varied position that will support the Facilities, Environmental and Sustainability Manager in the management of facilities across all ILG sites.

Key Responsibilities
  • Ensure issues are logged on the HSFI Log and issued to the relevant contractor, monitor repairs, and update accordingly.
  • Ensure regular inspections & servicing are scheduled and undertaken, issues are logged and monitored until resolved and records are maintained as appropriate.
  • Ensure all search records are logged.
  • Provide support and organise contractors to undertake routine maintenance and liaise with relevant contractors in emergency call outs as well as regularly reviewing and updating preferred contractors documentation.
  • Assist with site visits, audits and inspections.
  • Provide support on insurance questionnaires and site visits.
  • Support in the opening of new facilities and any upgrades.
  • Assist with obtaining quotations and raising PO, where appropriate.
  • Support the ILG Green committee and Steering Group Coordinate, ensuring issues are managed and followed up through Managers, Team Leaders and Green Champions.
  • Act as secretary to ILGs Green committee producing agenda and minutes.
  • Update and maintain compliance records for certification audits.
  • Assist in collecting data to produce reports.
  • Test and research new initiatives to improve on our sustainability.
  • Assist with training and advise on waste management throughout our sites.
Requirements
  • Proven administrative/secretarial ability.
  • Methodical and able to demonstrate the ability to prioritise workload and tasks.
  • Forward thinking.
  • Able to deal with emergency situations.
  • Accurate, demonstrating attention to detail.
  • Strong MS Office skills, particularly Excel and Word.
  • Able to travel to all ILG sites (desirable).
  • Previous experience of an EMS (desirable).
  • Experience of working to a budget (desirable).
Benefits
  • Discretionary company bonus scheme.
  • Following successful probation period opportunity for hybrid working in line with ILG policy up to 50/50 remote / office working.
  • Pension, Life Assurance, Healthshield Cash Plan and Discount Perks.
  • 22 days holiday (plus Bank Holidays) increasing to 25 days after 2 complete holiday years, with the option to buy/sell holiday.
  • Birthday leave.
  • Free on-site parking, with electric car charging at certain locations.
  • Range of employee awards.
  • Regular social events.
  • Employee assistance programme to promote mental health wellbeing.
  • Cycle to work scheme.
  • Enhanced maternity and paternity pay.