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Office Coordinator

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London, Greater London, United Kingdom Project People Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Coordinator to join our team at Project People. As an Office Coordinator, you will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.

Key Responsibilities:
  • Administrative Support: Provide administrative assistance to the operations team, including answering phone calls, responding to emails, and managing correspondence.
  • Record Management: Maintain accurate and up-to-date records, including archiving, storage, and retrieval of data.
  • Inventory Management: Manage and maintain accurate records of all inventories, equipment, and assets.
  • Post and Mail Management: Sort and distribute mail to departments, and manage all incoming and outgoing post.
  • Appointment Scheduling: Coordinate appointments and meetings, and serve as the primary point of contact for all facility-related issues.
  • Office Projects: Assist the office manager in planning and managing local office projects, moves, and reconfigurations.
  • Visitor Management: Greet visitors and record all incoming customers and suppliers.
  • Communication Management: Field and direct calls, post, and other communications, and handle queries and complaints on the front desk.
  • Vendor Management: Manage vendor relationships, including procurement and engagement.
Requirements:
  • Previous Experience: Previous experience as a Receptionist or Office Administrator is essential.
  • Banking Experience: Need to have Banking experience, particularly in a UK-based foreign-owned institution.
  • Office Administration: In-depth knowledge and experience of office and administration processes.
  • Procurement Management: Procurement management and vendor relationship management experience.
  • Stakeholder Management: Engagement with suppliers, stakeholders, and senior management.
  • Skills: Prioritization and multi-tasking skills, relevant office administration experience, and relevant H&S qualification (IOSH, NEBOSH, etc.) or working towards.
  • Software Skills: Microsoft Office, Outlook, Excel, and PowerPoint.